Document Controller

About CSI Global

CSI Global is a leading engineering and technical services company specializing in Testing, Adjusting & Balancing (TAB), Testing & Commissioning (Cx), Independent Commissioning Authority (ICA), MEP diagnostics, and engineering services. The company operates across the GCC and international markets.

The Role: Document Controller

CSI Global is seeking a Document Controller to join their team in Riyadh, Saudi Arabia. This full-time role involves supporting project and engineering teams by ensuring the accurate control, tracking, filing, distribution, and retrieval of all project documentation. The Document Controller will maintain an efficient document management system for both technical and administrative project documents.

Key Responsibilities

• Manage and maintain project documentation, including technical, engineering, commercial, and administrative documents.
• Receive, register, classify, distribute, and track incoming and outgoing documents.
• Maintain accurate document registers, logs, transmittals, and revision records.
• Ensure all documents are properly numbered, named, formatted, and filed according to company and project procedures.
• Control document revisions and ensure the latest approved versions are available to relevant project teams.
• Coordinate the submission and retrieval of documents between CSI Global, clients, consultants, contractors, and other stakeholders.
• Prepare and issue document transmittals for drawings, reports, technical submissions, method statements, inspection documents, and other project deliverables.
• Track document review and approval status and follow up on pending submissions.
• Maintain electronic and hard-copy filing systems, ensuring documents are easily accessible.
• Support project teams in preparing documentation for inspections, testing, commissioning, and project handover.
• Maintain records of RFIs, submittals, technical reports, drawings, approvals, correspondence, and meeting minutes.
• Ensure obsolete or superseded documents are appropriately identified and archived.
• Assist in preparing project documentation for final handover and close-out.
• Ensure document control activities comply with CSI Global procedures, client requirements, and project-specific standards.
• Coordinate with project teams to identify missing, incomplete, or overdue documentation.
• Generate periodic document control reports and provide updates to project management.
• Maintain confidentiality and integrity of sensitive project information.
• Perform other document control and administrative duties as assigned.

Qualifications and Experience

• 2-5 years of experience in document control.
• Detail-oriented and organized approach to document management.
• Ability to coordinate with various stakeholders including project managers, engineers, consultants, contractors, and clients.

Career Development

This role offers the opportunity to work with a growing international engineering and technical services organization. The successful candidate will gain exposure to major MEP, infrastructure, testing, and commissioning projects within a professional and collaborative working environment, with opportunities for career development and growth.