Document Controller Saudi📣 Job Ad

About the Role

Parsons Corporation is seeking a Document Controller - Saudi National to join their team in Riyadh, Saudi Arabia. This full-time role involves supporting the effective management, control, distribution, tracking, and archiving of project documentation within a major project environment. The successful candidate will work closely with multidisciplinary project teams to ensure document accuracy, traceability, proper control, and processing in accordance with Parsons, client, and project document control requirements. The position requires 2-5 years of experience.

Key Responsibilities

• Manage the receipt, registration, distribution, tracking, retrieval, and archiving of project documents and correspondence.
• Maintain accurate document registers, logs, trackers, and electronic filing systems throughout the project lifecycle.
• Ensure all project documents are correctly identified, numbered, coded, classified, version-controlled, and filed according to approved procedures.
• Process incoming and outgoing correspondence, technical submittals, drawings, reports, RFIs, transmittals, and specifications.
• Review document submissions for completeness and compliance with established document control requirements.
• Distribute documents to appropriate project team members, reviewers, contractors, consultants, and client representatives in a timely manner.
• Monitor document workflows and follow up on overdue reviews, approvals, comments, responses, and outstanding actions.
• Maintain effective revision control and ensure superseded or obsolete documents are clearly identified, withdrawn, and archived.
• Prepare, process, and issue document transmittals and formal document packages.
• Upload, retrieve, update, and manage documentation within the project Electronic Document Management System (EDMS) / Common Data Environment (CDE).
• Maintain accurate metadata and document attributes within the EDMS/CDE to support effective search, retrieval, reporting, and traceability.
• Coordinate with various project teams, including Engineering, Design, Construction, Commercial, Planning, Project Controls, Procurement, QA/QC, and HSE, regarding documentation requirements.
• Ensure documentation complies with approved Parsons procedures, client requirements, project protocols, and established document workflows.
• Identify missing, incomplete, duplicated, incorrectly coded, or incorrectly submitted documents and coordinate corrective action.
• Support document control requirements for design reviews, technical approvals, construction activities, inspections, and project meetings.
• Maintain complete and auditable records of document submissions, reviews, approvals, revisions, and distributions.
• Support preparation of document control reports, dashboards, status summaries, overdue reports, and document registers.
• Assist project teams in retrieving records and documentation for internal and external audits.
• Support project handover and closeout activities by ensuring required documentation is complete, correctly indexed, and properly archived.
• Assist in compiling final project records, as-built documentation, handover packages, and closeout documentation.
• Maintain confidentiality, security, and integrity of sensitive project and client information.
• Support implementation and continuous improvement of project document control processes and procedures.
• Provide guidance to project personnel regarding document numbering, workflows, revision control, and EDMS/CDE requirements.
• Perform other document control responsibilities as assigned by the Document Control Lead or Project Management.

Qualifications and Experience

• Saudi National.
• 2-5 years of experience in document control or a related field.
• Proficiency in managing project documentation across various stages.
• Experience with Electronic Document Management Systems (EDMS) / Common Data Environments (CDE).
• Ability to work effectively with multidisciplinary project teams.

Work Environment

This is a full-time position based in Riyadh, Saudi Arabia, within a major project environment. The role requires close collaboration with various project teams and adherence to established document control protocols.