Facilities & Procurement Specialist

About Webook

***** is an omni-channel lifestyle booking platform designed to redefine how individuals plan and enjoy their leisure time globally. The platform facilitates the discovery and booking of various experiences, including concerts, cultural and sporting events, flights, hotels, restaurants, and live-streamed events, all within a unified ecosystem. Since its inception, ***** has attracted over 10 million users worldwide and processed more than 29 million ticket bookings, maintaining an app rating of * on both iOS and Android. With a growing international presence, including recent expansion into Europe, ******* is developing the global infrastructure for discovering, booking, and sharing experiences, integrating culture, convenience, and technology.

The Role: Facilities & Procurement Specialist

Webook is seeking a Facilities & Procurement Specialist to support the daily operations of its office environments across multiple countries. This full-time role, based in Riyadh, Riyadh Province, focuses on the execution, coordination, and operational follow-up of facilities, procurement, vendor management, and administrative services. The objective is to ensure a safe, efficient, and well-managed workplace for the company's teams. Candidates should possess 2-5 years of relevant experience.

Key Responsibilities

• Office & Facilities Management: Oversee office spaces, including maintenance, functionality, and readiness. Coordinate with landlords, building management, and maintenance vendors. Manage health, safety, and security within office environments. Handle office expansions, moves, renovations, and layout changes. Supervise day-to-day office administrative services and support staff, ensuring appropriate staffing, task allocation, service standards, and operational readiness.
• Parking Management: Manage parking allocations (assigned, rotational, visitor), maintain parking records, communicate with employees, and enforce parking rules in coordination with building management.
• Office Supplies & Consumables: Manage office supplies, pantry items, and refreshments, including vendor coordination, consumption tracking, and replenishment planning.
• Vendor Management: Oversee facilities-related vendors (cleaning, security, utilities, maintenance, procurement), monitor service quality, ensure SLA adherence, resolve issues, and manage renewals.
• Asset Management: Manage the lifecycle of office assets (equipment, furniture), including procurement, deployment, tracking, reassignment, and disposal. Maintain accurate asset inventories.
• Company Procurement: Manage end-to-end procurement requirements across the company, encompassing sourcing, vendor identification, quotation collection, commercial negotiations, purchase coordination, and delivery follow-up in line with approved budgets and procurement processes.

Governance & Reporting

The specialist will be responsible for budget tracking for facilities and asset categories within their scope. This includes reporting on asset utilization, office costs, vendor performance, and facilities Key Performance Indicators (KPIs).

Qualifications and Experience

• 2-5 years of experience in facilities management and procurement.
• Demonstrated ability to manage day-to-day operations across multiple office environments.
• Strong organizational and coordination skills.
• Experience with vendor management and service level agreements.
• Proficiency in budget tracking and reporting on operational metrics.

Application Process

Interested candidates are encouraged to apply for this full-time position. Salary details will be discussed during the interview process.