Facility Management

About the Internship

Malaa is seeking a Facility Management Intern to join our team in Riyadh, Saudi Arabia. This full-time internship is designed to support the day-to-day operations of our workplace, ensuring a safe, organized, and well-maintained environment. The intern will collaborate closely with the Operations team, assisting with facility requests, vendor coordination, maintenance activities, inventory management, and various administrative tasks.

Key Responsibilities

• Support the daily management of office facilities and workplace services.
• Receive, track, and follow up on facility and maintenance requests.
• Coordinate with maintenance teams, suppliers, and external service providers.
• Assist in monitoring office cleaning, maintenance, security, and other facility services.
• Maintain records of facility-related activities, contracts, invoices, and service requests.
• Assist with vendor coordination and follow up on pending issues and service delivery.
• Support office inventory management, including furniture, equipment, office supplies, and other assets.
• Conduct regular office checks and report maintenance, safety, or facility-related issues.
• Assist with preparing purchase requests and coordinating facility-related procurement.
• Support office moves, seating arrangements, events, and other workplace activities when required.
• Help maintain and update facility management documentation and procedures.
• Prepare basic reports and summaries related to facility operations and expenses.
• Ensure facility requests are properly recorded and followed up until completion.
• Perform other operational and administrative tasks assigned by the Operations team.

Learning Opportunities

This internship provides practical experience and learning in several key areas of facility management, including:

• Day-to-day facility and workplace management.
• Vendor and service-provider coordination.
• Procurement and invoice management.
• Inventory and asset management.
• Operational processes and documentation.
• Workplace safety and maintenance coordination.
• Cross-functional communication and stakeholder management.

Qualifications and Experience

Candidates should have 0-1 years of relevant experience. This role is suitable for individuals seeking to gain foundational experience in facility management and operations within a professional environment.

Work Environment

This is a full-time position based in Riyadh, Saudi Arabia, offering an opportunity to work within a dynamic operations team at Malaa.