HR Specialist Administrative Executive📣 Job Ad

About SOCOTEC and the Role

SOCOTEC is seeking an HR Specialist Administrative Executive to join its Human Resources team in Riyadh. This part-time position is designed to provide essential support across various HR functions, ensuring efficient and accurate daily operations within the department.

Role Overview

The HR Specialist Administrative Executive is responsible for supporting critical HR functions throughout the entire employee lifecycle. This involves assisting with daily HR operations, ensuring adherence to labor regulations, and facilitating coordination between employees and external stakeholders, such as government entities and PRO services. The ideal candidate will possess good organizational skills and the ability to efficiently support HR processes.

Key Responsibilities

• Maintain accurate and up-to-date employee records and files.
• Prepare employment contracts, official letters, and related documentation.
• Track probation periods and monitor contract renewal deadlines.
• Update and maintain employee information within the HRIS system, such as SAGE.
• Ensure the accuracy and confidentiality of all HR data.
• Handle all HR matters with professionalism and strict confidentiality.
• Coordinate the scheduling of both internal and external training programs.
• Maintain comprehensive training records and attendance logs.
• Support training logistics, including venue arrangements and communication with participants.
• Track training completion and assist in preparing reports for management review.
• Coordinate onboarding and offboarding processes, including documentation, orientation schedules, and clearance procedures.
• Liaise with training providers and ensure proper documentation of training certificates.
• Provide HR-related assistance to office administration functions.
• Coordinate with office administrators for employee logistics, such as workspace setup, equipment requests, and ID cards.
• Support administrative tasks related to HR operations and company events.
• Ensure smooth communication channels between HR and other departments.

Qualifications and Experience

• 1 to 3 years of experience in Human Resources or administrative roles.
• Demonstrated ability to efficiently support HR processes and daily operations.
• Experience with HRIS systems (*, SAGE) for data management is required.

Required Skills

• Strong organizational skills with attention to detail.
• Ability to manage multiple tasks and prioritize effectively.
• Excellent communication and interpersonal skills.
• Commitment to maintaining confidentiality and professionalism in all HR matters.

Work Environment

This is a part-time position based in Riyadh, Saudi Arabia, within SOCOTEC's Human Resources team.