Onboarding Specialist

About Laverne Group

Laverne Group is seeking an Onboarding Specialist to join our team in Riyadh, Saudi Arabia. This is a full-time position for professionals with 2-5 years of experience in a relevant field. The role focuses on managing the new employee onboarding process to ensure a smooth and professional integration into the company.

Role Purpose

The Onboarding Specialist is responsible for managing and coordinating the entire onboarding process for new employees. This includes ensuring all administrative and operational requirements are efficiently completed, thereby providing a seamless and professional experience for new hires.

Key Responsibilities

• Manage the end-to-end onboarding process, from offer acceptance through to successful employee integration.
• Coordinate with relevant departments to ensure workstations, IT equipment, system access, and other requirements are prepared before the employee's start date.
• Prepare and follow up on employment contracts, required documents, and all onboarding paperwork.
• Register and update employee information in HR systems and government platforms, including Qiwa and GOSI.
• Coordinate joining dates with new employees and communicate relevant details to hiring managers and departments.
• Conduct employee orientation sessions to introduce company policies, procedures, and workplace guidelines.
• Ensure all joining formalities, required forms, and employee documentation are completed accurately and on time.
• Coordinate visa, residency (Iqama), and sponsorship transfer procedures for expatriate employees when necessary.
• Follow up with new employees during the onboarding period and coordinate with department managers to resolve any issues.
• Prepare regular onboarding reports, track employee joining status, and monitor pending and completed onboarding activities.

Qualifications and Experience

• A minimum of 2 to 5 years of experience in an onboarding or HR coordination role.
• Demonstrated ability to manage administrative and operational processes efficiently.
• Experience with HR systems and government platforms such as Qiwa and GOSI is required.

Work Environment

This is a full-time position based in Riyadh, Saudi Arabia. The role involves working collaboratively with various departments to ensure a cohesive onboarding experience for all new hires.

Application Process

Interested candidates are encouraged to apply for this role. Salary details will be discussed during the interview process.