Procurement & Inventory Officer

About the Role

Hire Fellows is seeking a skilled and organized Procurement & Inventory Officer to join the operations team of a fast-growing company. This full-time position is based in Riyadh, Saudi Arabia. The successful candidate will be responsible for ensuring satellite kitchens have the necessary ingredients, packaging, and consumables available at the right time, while also maintaining accurate stock levels and controlling procurement costs.

Role Context and Purpose

The Procurement & Inventory Officer will serve as the single point of ownership for purchasing, inventory control, and kitchen administration at assigned satellite kitchens. This role involves close collaboration with suppliers, the Kitchen Manager, and the Packing & Dispatch team to ensure consistent supply availability, support daily production, and meet order requirements. A key focus will be on minimizing stock discrepancies, waste, and unnecessary costs to support smooth day-to-day kitchen operations.

Key Responsibilities

• Source, negotiate, and place purchase orders for ingredients, packaging, and consumables with approved suppliers.
• Maintain daily relationships with suppliers, following up on orders, deliveries, quality concerns, and shortages.
• Track procurement spend against budget and identify cost variances or unusual purchasing patterns.
• Ensure day-to-day stock accuracy through regular counts and reconciliation against system records.
• Set, maintain, and monitor appropriate par levels based on production and order requirements.
• Implement FIFO (First-In, First-Out) discipline for perishable and dry stock to minimize waste and spoilage.
• Oversee daily order intake, production flow, and delivery coordination with the kitchen team.
• Maintain kitchen administrative records, including goods received notes, supplier invoices, and stock logs.
• Coordinate with Packing & Dispatch to align supply availability with the daily order pipeline.
• Maintain a clean, organized, and efficient stock and administrative environment.

Qualifications and Experience

• 3-4 years of experience in procurement, inventory management, purchasing, or kitchen administration.
• Previous experience in food production, hospitality, restaurants, or a similar fast-paced operational environment is highly preferred.
• Hands-on experience with supplier management, purchasing, and purchase order processes.
• Comfortable negotiating with suppliers and following up on pricing, availability, quality, and delivery timelines.
• Strong inventory management skills, including stock counting, reconciliation, replenishment, and FIFO practices.
• Strong organizational skills with excellent attention to detail and accuracy.
• Comfortable working with inventory management systems, spreadsheets, or similar administrative tools.
• Basic understanding of procurement budgets, cost tracking, and identifying cost variances.
• Ability to anticipate stock requirements and proactively manage replenishment needs.
• Strong communication and coordination skills with both internal teams and external suppliers.
• Ability to maintain accurate records and ensure administrative tasks are completed in a timely manner.

Application Process

Candidates meeting the above requirements are encouraged to apply. Salary information will be discussed during the interview process.