Project Administrator📣 Job Ad

About Saudi Union Facility Management

Saudi Union Facility Management is seeking a dedicated Project Administrator to join our team in Riyadh, Saudi Arabia. This full-time position is designed for a professional who can provide essential administrative and operational support across various projects within our organization.

Role Overview

The Project Administrator will play a crucial role in ensuring the smooth execution and management of project-related administrative tasks. This position requires a proactive individual capable of maintaining meticulous records, coordinating with multiple departments, and managing critical project documentation and financial processes.

Key Responsibilities

• Prepare and follow up on project invoices and payment certificates (مستخلصات).
• Maintain comprehensive project documentation, records, contracts, and correspondence.
• Follow up on timesheets, attendance, overtime, and manpower records.
• Coordinate effectively with Project Managers, Finance, HR, Procurement, and other internal departments.
• Track project expenses, purchase orders, and supporting documents.
• Prepare periodic project reports and ensure the accuracy of project data.
• Follow up on documentation and transactions through relevant government platforms.

Qualifications and Experience

• Previous experience as a Project Administrator or Project Coordinator, preferably within Facility Management or Contracting sectors.
• Hands-on experience with Etimad (اعتماد) platform.
• Demonstrated experience dealing with or managing projects/transactions related to the following government entities:
  • Ministry of Municipalities and Housing (البلدية)
  • SPL – Saudi Post | سبل
  • MODON | مدن
  • ZATCA | هيئة الزكاة والضريبة والجمارك
  • Ministry of Defense | وزارة الدفاع
• Good knowledge of project invoicing and payment certificate processes.

Required Skills

• Strong proficiency in Microsoft Excel and the broader Microsoft Office suite.
• Excellent organizational, follow-up, and coordination skills.

Employment Type

This is a full-time employment opportunity. We invite qualified candidates to apply and contribute to our project success.