Senior Planning Manager

About the Role

كيلوج براون اند روت is seeking a Senior Planning Manager to join their team in Riyadh. This full-time role involves providing PMO services, enterprise-level governance, assurance, integration, and performance oversight for a major infrastructure program. The project is a mixed-use development in Riyadh, aiming to be a global landmark recognized for its unique vision and position as an authentic destination, offering a distinct, self-sustaining hub with several iconic assets.

Key Responsibilities

Reporting to the Project Controls Director, the Senior Planning Manager is responsible for coordinating with PMCs on overall project planning, scheduling, and coordination. This includes defining, maintaining, and implementing requirements and standards for Primavera P6 usage, as well as:

• Defining, maintaining, and implementing the EPPM P6 EPS hierarchy and levels in compliance with the approved WBS, ensuring proper assignment for each node to relevant PMCs.
• Providing alignment between planning tools, PMIS (SharePoint), DWH, and all existing cost and reporting platforms.
• Coordinating schedule data integration and validation across systems.
• Supporting enhancements to planning and reporting tools consistent with digital transformation objectives.
• Managing the EPPM P6 Environment by maintaining P6 programs EPS nodes, IMS, and monthly archiving.
• Developing and maintaining a weightage system that supports progress measurement rollup for project, district, and program-level reporting, and maintaining an updated P6/EPS change log.
• Producing and updating the Master Procurement Schedule in accordance with the procurement strategy.
• Developing and maintaining program-level and portfolio-level Integrated Master Schedule (IMS).
• Verifying the entire program scope and site-wide packages are included within the IMS with communication upstream and downstream.
• Identifying and managing inter-project interfaces, dependencies, and critical paths.
• Verifying alignment between district-level and asset-level schedules.
• Supporting scenario analysis, sequencing options, and strategic planning inputs.
• Producing the IMS Baseline Package documents, including program narrative, basis of schedule, weightage distribution, cost loading breakdown, resource loading and resource leveling, codes, key interfaces and logistic constraints, assumptions and exclusions.
• Producing, maintaining, and regularly updating the IMS, including the Baseline BoD completion dates tracker, cash flow calculation and guidelines, resource calculation and guidelines, baseline Change Control Tracker, baseline records and version history, IMS Interface Tracker, program-level key issues, delay analysis, schedule alerts, and mitigation measures tracker.
• Ensuring the IMS schedule covers all project scope from initiation to closeout, including any related activities for design approvals, statutory approvals, infrastructure-related works, procurement activities, tenant fit-out, and exhibitions duration.
• Producing and issuing a monthly updated IMS pack reflecting the approved monthly progress cut-off date and reporting calendar, including consolidated portfolio/program-level IMS, Schedule Performance Analysis Report, Baseline and Change Impact Statement, Forecast and Mitigation Status Report, Interfaces and Dependency Log, updated KPIs report, updated IMS cashflow critical path(s) and near-critical path analysis, float consumption and trend analysis, schedule alert monitoring and reporting, updated resource profile Schedule Change Log, and version-controlled IMS tracker with clear revision history.
• Reporting upon the percent complete at the district, program, and portfolio levels based on the agreed weightage system.
• Developing and maintaining an overall, portfolio-level integrated ‘Development Master Schedule’ (DMS) that combines and aligns inputs, activities, and milestones from multiple stakeholders.
• Reporting upon DMS activities including Development Briefs and Feasibility Business Plan approvals, land acquisition and release dates, marketing activities and launch events, tenant fit-outs and exhibitions activities, sales strategies and events, budgeting, and cost information.
• Providing governance and oversight of PMC L3 Baseline schedules development and control by reviewing, validating, and approving PMC-developed schedules to validate compliance with planning standards and requirements.
• Verifying schedules are realistic and achievable, logic-driven, resource and cost loaded, and fully traceable.
• Reviewing and approving baseline schedules, including interim and recovery baselines.
• Managing baseline change control, including impact assessment, approvals, and documentation.
• Participating in monthly Program Review meetings.
• Leading the revised schedule baseline process.
• Reviewing PMC L3 updated schedules and verifying performance by defining standard progress measurement rules and methodologies.
• Reviewing PMC progress updates for accuracy, consistency, and substantiation.
• Validating reported progress against approved schedules and supporting evidence.
• Performing schedule performance analysis, including critical path, float consumption, and trend analysis.
• Identifying delays, risks, and emerging issues impacting schedule performance.
• Providing independent quality assurance of the PMC schedules by monitoring PMC compliance with planning and scheduling standards by conducting periodic schedule quality reviews and health checks.
• Verifying traceability, audit trails, and documentation for schedule decisions.
• Supporting internal and external audits related to schedule management.
• Supporting proactive forecast and recovery schedule management by reviewing and validating PMC forecasts and projected completion dates.
• Assessing the credibility of mitigation and recovery plans for delayed projects.
• Supporting the development and review of recovery schedules and acceleration options.
• Evaluating and escalating schedule risks and opportunities in coordination with risk management functions.
• Performing detailed schedule analysis of Level 4 Contractor Program to investigate issues related to progress and project status.
• Supporting long-term program maturity by capturing lessons learned and best practices in planning and scheduling, and supporting training, guidance, and mentoring for PMCs and internal teams.

Qualifications and Requirements

• Minimum of 15 years of post-graduation experience.
• Professional memberships and charterships are required.
• Sound knowledge of all engineering, commercial, and planning aspects of major civil, infrastructure, and development projects.
• Experienced user of Primavera P6, Pertmaster, and MS Office.
• Excellent knowledge of CPM networks, resource and cost loading, and risk management techniques.
• Ability to effectively monitor and analyze progress, identify trends, and recommend corrective actions.
• Excellent report writing skills.