Senior Specialist Document Control📣 Job Ad

About Red Sea Global and the Role

Red Sea Global (RSG) is dedicated to shaping places for living, working, and travel, driven by a commitment to people and the planet. The organization's transformative programs contribute to achieving Vision 2030 and advancing regenerative tourism globally. This full-time role for a Senior Specialist Document Control is based in Riyadh, Saudi Arabia, and supports the Procurement function.

Role Purpose

The Senior Specialist Document Control is responsible for executing document control activities across Procurement. This involves maintaining accurate procurement documentation, ensuring compliance with governance requirements, supporting sourcing and contract processes, and safeguarding document integrity throughout the entire procurement lifecycle.

Key Responsibilities

• Execute document control processes for procurement documentation, covering receipt, registration, version control, distribution, retrieval, archiving, and disposal in adherence to established governance requirements.
• Maintain comprehensive and accurate records of procurement documents, including RFIs, RFQs, RFPs, tender submissions, evaluation reports, contracts, amendments, approvals, and supplier correspondence within approved document management systems.
• Review procurement documentation for completeness, formatting, document numbering, metadata accuracy, and compliance with document control standards prior to circulation, approval, or archival.
• Coordinate the controlled distribution of procurement documents to internal stakeholders and external suppliers, ensuring confidentiality, appropriate access permissions, and document traceability throughout the procurement lifecycle.
• Monitor document workflows, approval cycles, and revision histories to ensure procurement activities align with governance requirements and that approved documents remain current and accessible.
• Provide timely document retrieval, status tracking, and controlled documentation support to procurement teams during sourcing, tendering, contract administration, supplier onboarding, and audit activities.
• Conduct periodic document audits to verify compliance with procurement policies, document retention schedules, regulatory requirements, and internal governance standards, recommending corrective actions as needed.
• Maintain procurement document registers, dashboards, and reporting records to provide accurate visibility of document status, outstanding approvals, archived records, and compliance metrics for management reporting.
• Collaborate with procurement, legal, finance, and project teams to ensure procurement documentation supports contractual obligations, budget controls, operational timelines, and organizational governance requirements.
• Identify opportunities to enhance document control processes, standard templates, filing structures, and digital document management practices to improve efficiency, consistency, and data integrity across Procurement.

Required Experience

Candidates for this role should possess 0-1 years of relevant experience.

Company Vision

Red Sea Global is a purpose-driven organization committed to positively shaping the future of places and leading the world towards regenerative tourism, aligning with Saudi Arabia's Vision 2030. Joining RSG means contributing to this positive change for the region and globally.

Application Information

This full-time position is located in Riyadh, Saudi Arabia. Interested candidates are encouraged to apply.