Specialist Admin and Business Support📣 Job Ad

About the Role

Red Sea Global is seeking a Specialist Admin and Business Support to provide comprehensive administrative and business support services for utility operations in Umluj, Tabuk, Saudi Arabia. This full-time role is essential for ensuring efficient operational execution, effective stakeholder communication, and robust administrative management to support organizational objectives and client service excellence. The position requires 2-5 years of experience.

Role Overview

The Specialist Admin and Business Support will operate in a fast-paced environment, supporting business operations, coordinating stakeholders, and managing documentation. This role involves providing executive-level administrative support while ensuring smooth day-to-day operations. The ideal candidate will work across multiple functions, demonstrating strong attention to detail and excellent communication skills, and will confidently support management with reporting, planning, procurement coordination, and business administration activities.

Key Responsibilities

• Oversee daily administrative functions, including document management, filing systems, and correspondence handling, ensuring secure organizational systems for all operational documentation and audit compliance.
• Streamline business processes by developing standard operating procedures, implementing administrative best practices, and leading regular reviews to optimize efficiency and support operational enhancements.
• Provide high-level administrative support to senior management, including calendar management, meeting coordination, executive report preparation, budget planning, and cross-functional project coordination.
• Serve as the primary point of contact for internal and external stakeholders, managing communications, ensuring timely follow-up, and providing immediate notifications for operational changes with clear explanations.
• Maintain accurate databases and generate regular reports on administrative metrics, business performance indicators, and operational statistics, developing in-depth analysis reports with trend identification.
• Support the implementation and optimization of enterprise systems, serving as a liaison between technology and operations teams, troubleshooting issues, and developing user guides for administrative systems.
• Support training coordination by maintaining detailed records, developing training materials and user guides, and coordinating with external providers for professional development requirements.
• Support business projects by coordinating timelines, resources, and documentation, and participating in cross-departmental meetings to provide administrative insights for strategic decision-making.
• Ensure administrative activities comply with company policies and regulatory requirements, supporting risk assessment frameworks, emergency response protocols, and incident documentation processes.
• Manage administrative budgets, coordinate vendor relationships, evaluate performance against service agreements, support contract negotiations, and optimize procurement and cost management initiatives.
• Analyze administrative best practices and market trends to identify enhancement opportunities, lead special projects as assigned, and stay updated on industry standards for continuous improvement.

Required Experience

• 2-5 years of experience in an administrative or business support role.
• Experience supporting business operations and coordinating stakeholders.
• Proficiency in managing documentation and providing executive-level administrative support.

Benefits

• Basic Salary
• Mobile allowance
• Site based accommodation
• Transportation
• Medical Insurance