Document Controller LDIP

About HanmiGlobal Saudi

HanmiGlobal Saudi is seeking a Document Controller-LDIP to join its team. This full-time role is essential for supporting document control functions across various projects, ensuring the efficient management and flow of critical project documentation.

The Document Controller Role

The Document Controller is responsible for maintaining accurate and organized project documentation. This involves ensuring that all documents are properly received, registered, distributed, stored, and archived in strict adherence to company and client requirements. The role requires close coordination with project teams, consultants, contractors, and other stakeholders to facilitate an efficient documentation process.

Key Responsibilities

• Maintain and update project document registers, logs, and tracking systems.
• Receive, review, register, and distribute project documents according to established procedures.
• Ensure all documents are properly filed, version-controlled, and readily accessible.
• Track document revisions, approvals, submissions, and outstanding actions.
• Coordinate with project teams, consultants, contractors, and other stakeholders regarding document submissions and requirements.
• Ensure timely distribution of documents to relevant parties.
• Maintain electronic and hard-copy filing systems and ensure proper document archiving.
• Support the preparation of document control reports and status updates.
• Ensure compliance with company and client document control procedures and requirements.
• Assist project teams during audits and inspections by providing required documentation.
• Follow up on missing, overdue, or incorrectly submitted documents and coordinate with relevant parties for resolution.
• Perform other document control and administrative duties as required by the project team.

Required Qualifications and Experience

• Bachelor’s degree in Business Administration, Engineering, Information Management, or a related discipline.
• 3–7 years of relevant experience in document control, preferably within construction, engineering, infrastructure, or consultancy projects.

Essential Skills and Competencies

• Proficiency in document management systems such as Aconex, SharePoint, or equivalent platforms.
• Solid understanding of document control procedures, document registers, revision control, and document distribution.
• Strong organizational skills with excellent attention to detail and accuracy.
• Good communication and interpersonal skills, with the ability to coordinate effectively with project teams and various stakeholders.
• Ability to manage multiple documents, submissions, and deadlines in a fast-paced project environment.
• Familiarity with PMC, PMO, construction, or consultancy environments is an advantage.

Application Process

Candidates who meet the above requirements are encouraged to apply for this full-time position.