PMO Excellence Specialist

About the Role

King Fahd University of Petroleum & Minerals - KFUPM is seeking a PMO Excellence Specialist. This full-time role focuses on establishing and maintaining robust PMO governance, frameworks, and oversight to ensure project portfolio success and alignment with institutional objectives. The specialist will play a key role in driving continuous improvement within project management practices.

Key Responsibilities

• Define and implement PMO governance, standards, and methodologies.
• Establish project lifecycle frameworks and approval gates.
• Clarify roles, responsibilities, and decision authorities within project management.
• Align governance with institutional policies and procedures.
• Monitor the project portfolio and conduct regular health checks.
• Ensure adherence to established methodologies and reporting standards.
• Identify potential risks, delays, and performance gaps across projects.
• Escalate critical issues to leadership for timely resolution.
• Develop portfolio dashboards in collaboration with relevant teams.
• Define Key Performance Indicators (KPIs) and provide consolidated reports.
• Ensure the accuracy and consistency of project data.
• Ensure alignment with governance, compliance, and ISO standards.
• Support audit readiness and review project documentation.
• Promote quality assurance practices throughout the project lifecycle.
• Maintain standardized methodologies, such as PMI / PRINCE2.
• Drive process improvements and capture lessons learned from projects.
• Support project management maturity initiatives across various departments.
• Coordinate with project owners and facilitate governance forums.
• Align projects with strategic institutional priorities.
• Support communication efforts with leadership regarding project status and performance.

Authority and Scope

The PMO Excellence Specialist is authorized to request project data and enforce governance standards. The role includes recommending improvements and escalating major risks to appropriate stakeholders. This position does not involve direct management or execution of projects.

Experience Requirements

• Candidates should possess 7-9 years of relevant experience in PMO governance, portfolio oversight, or a similar capacity.