Administrative Assistant

About KBR Saudi Arabia

KBR delivers science, technology, and engineering solutions to governments and companies globally, supporting critical missions and objectives. The company operates under its ONE KBR Values: We Value Our People, We Deliver, We Are People of Integrity, We Empower, and We Are a Team of Teams. KBR integrates environmental, social, and governance (ESG) principles into its operations, committing to safe, sustainable, and equitable practices while assisting clients with their sustainability goals. KBR has a diverse workforce of approximately 29,000 employees, serving customers in over 80 countries and maintaining operations in 40 countries.

The Role: Administrative Assistant

KBR Sustainable Technology Solutions (STS) provides comprehensive solutions across the asset lifecycle, including licensed process technologies, advisory services, technical expertise, energy transition solutions, high-end design, and smart solutions for optimizing assets. KBR is seeking an Administrative Assistant to join its team in Al Jubail, Saudi Arabia. This full-time position involves providing essential administrative support to the organization, ensuring efficient documentation management and operational coordination.

Key Responsibilities

• Maintain and distribute up-to-date organizational documentation, ensuring timely dissemination of revisions to all recipients.
• Support personnel in managing day-to-day documentation, including minutes of meetings, reports, manuals, brochures, records, forms, checklists, and instructions.
• Assist in preparing performance and progress reports for various activities and projects, including constructing accurate graphs and statistics.
• Utilize database management systems such as SAP and other software to create and maintain an electronic register and history of documents, reports, and recommendations.
• Collect data and maintain regular activity reports for employees, and manage performance appraisal reports for organizational personnel.
• Assist in tracking employee attendance, leaves, absenteeism, and vacations, and prepare daily timesheet records.
• Collate and analyze data and records from relevant personnel, submitting regular summaries to the Organization Head.
• Respond to queries and correspondences, route incoming mail, prepare outgoing mail, and maintain work files and records as directed.
• Liaise with the Training and Career Development Division to identify training needs, coordinate course enrollments, and follow up on attendance.
• Coordinate with Material and Services Procurement for office stationery and supply requisitions.
• Operate and ensure proper functioning of office equipment such as printers, fax machines, copiers, and telephones.
• Perform other assigned duties as directed by the Organization Head.
• Ensure compliance with safe work practices, hazardous work regulations, and PPE usage according to SATORP standards.
• Encourage reporting of near misses, unsafe conditions, and acts.
• Participate in safety audits and attend scheduled safety and technical training.

Qualifications and Experience

• A minimum of 5 to 10 years of experience in an administrative support role.
• Proficiency in relevant database management systems, including SAP, and other standard software applications.
• Strong organizational skills and attention to detail for documentation and record-keeping.
• Ability to prepare and produce reports, graphs, and statistics accurately.
• Effective communication skills for responding to queries and liaising with various departments.

Work Environment

This is a full-time position based in Al Jubail, Saudi Arabia. The role requires adherence to safety protocols and active participation in maintaining a safe work environment.