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About the Role

Alfanar Projects is seeking a Receptionist to join its team in Riyadh. This full-time position is crucial as the initial point of contact for all visitors and clients, ensuring a professional and seamless communication experience. Candidates should have 0-1 years of relevant experience.

Visitor Management

The Receptionist will manage all aspects of visitor interaction and front-desk operations. Key responsibilities include:

• Warmly greeting and welcoming visitors at the front desk.
• Providing appropriate directions and promptly announcing visitor arrivals to the relevant parties.
• Answering visitors’ questions, calls, and emails, and providing them with necessary information.
• Following security procedures, such as monitoring the logbook and issuing visitor badges.

Telecommunications Responsibilities

This role involves comprehensive management of telecommunication systems and related correspondence:

• Managing and operating telecommunications systems efficiently.
• Handling queries and complaints received via phone, email, and general correspondence.
• Transferring calls as necessary to the appropriate departments or individuals.
• Taking messages accurately and ensuring they are passed to the correct staff member in a timely manner.

Office Administration Duties

The Receptionist will also provide essential administrative support to ensure smooth office operations:

• Receiving, sorting, distributing, and dispatching daily shipments.
• Organizing and maintaining the reception area in compliance with office procedures, rules, and regulations.
• Keeping accurate records of office supply inventory and expenses.
• Signing for deliveries and ensuring all mail and packages are distributed accordingly.
• Assisting with various ad hoc administrative tasks as needed.

General Accountabilities

Beyond specific duties, the Receptionist is expected to uphold general professional standards and contribute to the team:

• Collaborate effectively with teams to achieve work objectives.
• Maintain effective communication with peers and managers, demonstrating openness to directions and feedback.
• Execute planned activities to meet operational and development targets as per delivery schedules.
• Utilize resources effectively to achieve objectives within efficient cost and time parameters.
• Resolve any related issues that arise and escalate complex operational problems when necessary.
• Follow quality requirements and specifications for processes and related activities.
• Execute and comply with related tasks as per defined policies, procedures, and work instructions.
• Adhere to all safety procedures and regulations.

Experience and Location

This role requires 0-1 years of experience in a similar administrative or front-desk capacity. Strong organizational, communication, and interpersonal skills are essential for managing visitor interactions and office tasks efficiently. This full-time position is based in Riyadh.