Senior Document Controller SA (Saudi National Only)

About Decima International

Decima International is a professional services company that delivers project management and controls services to clients across the United States and the Middle East. The company's mission is to become a premier professional services provider by approaching client engagements as partnerships, fostering an environment for talented professionals to flourish, and regulating growth to maintain service excellence. We are seeking a Senior Document Controller to join our team in Riyadh, Saudi Arabia. This position is open to Saudi Nationals Only.

Role Overview

The Senior Document Controller will manage technical documentation for major data center and telecommunications infrastructure projects in KSA. This site-based role is critical for maintaining accurate, complete, version-controlled, and readily retrievable project records throughout the entire project lifecycle, encompassing construction, commissioning, handover, and operations. The successful candidate will manage the project document management system, coordinate documentation from multiple stakeholders, and ensure all technical records are properly controlled.

Key Responsibilities

• Build, administer, and maintain structured project document management systems.
• Manage document numbering, naming conventions, classification, metadata, and filing standards.
• Collect and consolidate technical documentation from contractors, consultants, vendors, and OEMs.
• Track missing or overdue documentation and follow up with responsible stakeholders.
• Ensure all documentation is accurate, complete, correctly registered, and readily retrievable.
• Maintain strict document version control, revision histories, audit trails, and distribution records.
• Manage engineering drawings, as-built drawings, O&M manuals, technical records, and document libraries.
• Ensure inspection checklists, commissioning scripts, and other project records are uploaded and registered correctly.
• Support document retrieval requirements for engineering, construction, commissioning, and operations teams.
• Administer EDMS platforms, workflows, document reviews, transmittals, and approvals.
• Monitor and report document completeness, status, outstanding actions, and revisions.
• Maintain and report regularly on NCR status and trending.
• Coordinate with QA/QC, commissioning, engineering, project controls, and operations teams on documentation requirements.
• Support testing, commissioning, handover, and final documentation turnover.
• Maintain project documentation in accordance with applicable governance and quality requirements.
• Support audits and ensure requested records can be retrieved efficiently.

Candidate Profile and Requirements

The ideal candidate will be an experienced professional with 5 to 10 years of experience in document control, particularly within large-scale infrastructure projects. This role requires a strong understanding of document management systems, meticulous attention to detail, and the ability to effectively coordinate documentation flows among various project stakeholders. Candidates must demonstrate proficiency in maintaining strict version control and ensuring the integrity of project records.

Work Environment and Location

This is a full-time, site-based position located in Riyadh, Saudi Arabia. The Senior Document Controller will work directly on project sites, playing a vital role in the efficient management of critical project documentation for Decima International.

Application Information

Decima International invites qualified Saudi Nationals with the requisite experience to apply for this Senior Document Controller position. We seek professionals dedicated to maintaining high standards of document control within complex infrastructure projects.