Office Admin & Production Support

About Dejavu

Dejavu is a globally recognized production company with its headquarters in Dubai and additional offices across the UAE, Lebanon, KSA, and India. For over 17 years, the company has produced TV commercials, documentaries, corporate films, branded content, and music videos, earning recognition at industry awards such as Cannes, NY Festivals, LIA, and ADC. With an in-house post-production team, Dejavu is involved in all project stages, from pre-production to final delivery. This position is subject to applicable Saudization requirements under Saudi labor regulations.

The Role: Office Admin & Production Support

Dejavu is seeking a highly organized and proactive Office Admin & Production Support professional to ensure the smooth operation of its Riyadh office while providing support to the production team on various projects. This full-time role, based in Riyadh, Saudi Arabia, combines office administration with production coordination, logistics, transport, and on-set support. The ideal candidate will have 2-5 years of experience and be capable of managing shifting priorities in a fast-paced creative environment, demonstrating ownership and composure under pressure.

Key Responsibilities

• Manage day-to-day office operations, including supplies, equipment, maintenance, and vendor relationships.
• Coordinate office utilities, internet, telecom services, service contracts, and related administrative tasks.
• Track office rent payments and maintain records of recurring office expenses.
• Maintain organized filing systems, contracts, licenses, and company records.
• Handle correspondence, calendars, meeting schedules, and visitor coordination.
• Support general administrative requirements for the Riyadh office.
• Track office and production-related expenses and manage petty cash.
• Collect invoices, receipts, and supporting documentation.
• Prepare and submit monthly expense reports to the Finance department.
• Support supplier invoicing and payment follow-ups.
• Ensure expenses comply with company policy, including obtaining pre-approval for personal expenses incurred on behalf of the company.
• Support producers during pre-production, shoot days, and wrap-up.
• Coordinate production logistics, transport, and crew movements.
• Arrange airport pick-ups and drop-offs for crew, talent, and clients.
• Drive company or approved vehicles for production and office requirements, including airport transfers, equipment runs, and errands.
• Support production transport requirements that may occur outside standard working hours due to flight and shoot schedules.
• Provide on-set support when required, including runner duties, managing supplies, and assisting the production team.
• Maintain production records, contact lists, and supplier databases.
• Coordinate with vendors and service providers as required for production needs.

Working Conditions

Production schedules may require work outside standard hours, including early mornings, late nights, and weekends. Additional working hours will be managed and compensated in accordance with applicable Saudi labor regulations and company policy. Hybrid working may be offered at management's discretion, depending on business and production requirements.

Why Join Dejavu?

Joining Dejavu offers the opportunity to be part of a creative production environment, working across a diverse range of projects, clients, and formats. This role provides exposure to both the operational and production aspects of a busy production company, with opportunities to take ownership and make an impact.

Equal Opportunity Statement

Dejavu is committed to complying with applicable Saudization requirements under Saudi labor regulations and to providing a work environment that respects all applicable labor laws and regulations.