Administrative Assistant

About the Role

THRAA Holding is seeking an Administrative Assistant to join its team in Makkah. This full-time role requires 2-5 years of experience and focuses on providing comprehensive administrative and operational support. The ideal candidate will have practical experience with Odoo ERP, office administration, Saudi government platforms, and general business support operations.

Key Responsibilities

• Manage daily administrative activities and handle incoming and outgoing correspondence.
• Prepare official letters, reports, meeting minutes, and presentations.
• Maintain, organize, and archive physical and electronic records.
• Coordinate meetings, appointments, and communication across departments and with executive management.
• Follow up on administrative assignments to ensure timely completion.
• Coordinate travel arrangements, accommodation, and meeting logistics as required.

Odoo ERP System Management

• Enter, update, and verify data within the Odoo ERP system.
• Support administrative, procurement, expense, and purchase order processes within assigned authorization limits.
• Maintain records for employees, suppliers, customers, and related documents.
• Track internal requests, approvals, and workflows through the system.
• Prepare periodic reports and monitor transaction statuses.
• Coordinate with IT teams or system providers to resolve issues and improve workflows.

Saudi Government Platforms and Compliance

• Manage and follow up on company transactions through relevant Saudi government portals.
• Handle platforms such as Qiwa, GOSI, Mudad, Muqeem, Absher Business, Balady, ZATCA, and the Saudi Business Center, as applicable to company activities and assigned permissions.
• Monitor the renewal of commercial registrations, licenses, subscriptions, and official documents.
• Support employee-related government procedures, including residency permits, work permits, and social insurance requirements.
• Liaise with government authorities and service providers to ensure timely completion of transactions.
• Maintain renewal schedules and proactively flag upcoming expiry dates to prevent delays and penalties.

HR, Procurement, and General Services Support

• Support recruitment administration, employee onboarding, and personnel file management.
• Follow up on purchase requests, quotations, and supplier communications.
• Monitor office supplies, company assets, and operational requirements.
• Assist with attendance, leave records, and employee-related administrative requests in line with company policies.

Application Process

Candidates are invited to submit their updated CV. Please use "Administrative Assistant – Odoo" as the subject line of your application.