CONTROLLER DOCUMENT📣 إعلان

About the Role: Document Controller

alfanar, a company operating construction and manufacturing businesses, design & development centers, and various facilities across the Middle East and other countries, is seeking a Document Controller. This full-time position is based in Riyadh, Saudi Arabia. The role is designed for an individual with 0-1 years of experience, focusing on the efficient management and organization of document flow to ensure accuracy, accessibility, and adherence to established procedures.

Core Responsibilities

The Document Controller will be responsible for the systematic organization, storage, retrieval, and distribution of all project-related documents. This includes ensuring that documents are accurately labeled, filed, and archived according to company standards, as well as monitoring document revisions and removing obsolete versions to maintain an up-to-date repository.

Key Functional Areas

• Document Management: Organizing, storing, retrieving, and distributing documents efficiently. Ensuring proper labeling, filing, and archiving per company standards. Managing document revisions and removing outdated versions.
• Communication and Collaboration: Facilitating smooth document exchange between departments and coordinating with project teams to meet deadlines. Providing support and training to staff on document management systems.
• Compliance and Regulatory Affairs: Staying informed about industry regulations pertinent to document management and ensuring all documents meet legal and regulatory requirements. Assisting with documentation for audits and inspections.
• System Maintenance and Improvement: Monitoring the performance of the document management system, troubleshooting software issues, and suggesting improvements to enhance efficiency. Developing best practices for document control.
• Risk Management: Identifying potential risks in document management processes and implementing mitigation strategies. Establishing backup and recovery procedures and collaborating with IT on document security protocols.

Role Accountabilities

This role requires effective collaboration with teams to achieve work objectives, maintaining open communication with peers and managers, and demonstrating receptiveness to feedback. The Document Controller will execute planned activities to meet operational targets within defined delivery schedules, utilizing resources efficiently to achieve objectives within cost and time constraints. The role also involves assisting in resolving related issues and escalating complex operational problems when necessary, while adhering to all quality requirements, specifications, and defined business processes, policies, and work instructions. Compliance with all safety procedures and regulations is mandatory.

Work Environment and Experience

This is a full-time position located in Riyadh. The role is suitable for individuals with 0-1 years of experience in document control or a related field. The position operates within a structured environment that emphasizes accuracy, compliance, and efficient workflow management.