Project Manager Activations

About Tahaluf

Tahaluf, a joint venture between Informa PLC, the Saudi Federation for Cybersecurity, Programming and Drones (SAFCSP), and the Events Investment Fund (EIF), operates as the largest B2B live and on-demand events organiser in Saudi Arabia. The company focuses on creating large-scale events, including LEAP, Cityscape, Black Hat MEA, and CPHI Middle East. Tahaluf collaborates with various government and non-government organisations within Saudi Arabia's B2B and B2C events sector.

Role Overview

Tahaluf is seeking a Project Manager - Activations to join its team in Riyadh. This full-time role involves managing the delivery of events within a fast-paced environment. The Project Manager will be responsible for coordinating various project aspects, from inter-departmental processes to post-event evaluations, ensuring successful event execution.

Key Responsibilities

• Coordinate project management systems, procedures, and processes to ensure adherence to inter-departmental timelines and deadlines.
• Evaluate and align processes to improve overall delivery and approval workflows.
• Conduct continuous risk assessments, including milestone alignment, resourcing considerations, and contingency planning.
• Manage stakeholder interactions across internal teams and external partners at all levels.
• Ensure clear communication and reporting to internal and external stakeholders, including VIPs and senior stakeholders, throughout the event lifecycle.
• Manage custom event delivery in collaboration with the Special Projects team, Marketing Manager, and Event Manager.
• Direct onsite staff and team members to ensure successful event delivery.
• Oversee non-department-tied deliverables such as badging and merchandise rollout.
• Support marketing, programming, and operations elements of event delivery, acting as the point of contact for custom projects.
• Manage the collation of speakers’ assets from confirmation to final delivery of presentations and content live at the event.
• Ensure smooth execution of event production and logistics to accomplish business goals.
• Manage speaker logistics leading up to the event where necessary.
• Track post-event milestones and conduct evaluations to assess success metrics and gather feedback.
• Prepare final reports summarizing achievements, lessons learned, and recommendations for future events.
• Manage minutes and tasks reporting, tracking, and monitoring.

Qualifications and Experience

Candidates should possess 2-5 years of experience in project management, preferably within the events industry. The role requires an individual who can thrive in a dynamic environment and manage multiple project facets simultaneously.

Work Environment

This is a full-time position based in Riyadh. The Project Manager will operate within a collaborative team environment, working on large-scale projects under the guidance of a supportive leadership team.