Document Controller📣 Job Ad

About the Role

Penspen is seeking a qualified Document Controller to join their team. This role is essential for ensuring the accuracy, integrity, and timely distribution of all project documentation, adhering strictly to company standards and relevant industry regulations. The Document Controller will manage the entire document control process.

Key Responsibilities

The Document Controller will be responsible for overseeing and managing the document control system for projects. This includes ensuring all project documentation is accurately logged, filed, and distributed in a timely manner, while maintaining the integrity and confidentiality of project documents. The role involves implementing and enforcing document control procedures and standards, managing the flow of project deliverables such as drawings, specifications, operating manuals, and vendor submittals, and establishing efficient filing systems for all project-related documents. Compliance with company policies and industry regulations related to document management is also a key aspect of this position.

Qualifications and Experience

• A Bachelor's degree in Administration or an equivalent closely related field.
• Alternatively, a Diploma or equivalent qualification coupled with a Certificate from a recognized agency in Project Administration.
• A minimum of six (6) years of relevant experience, or alternatively, ten (10) years of relevant experience.
• Proven experience in organizing and controlling typical project deliverables such as drawings, specifications, operating manuals, and vendor submittals.
• Demonstrated experience in managing filing systems and document flow procedures.
• Previous experience in a Project Management Consultancy (PMC) role at a similar level for several years is preferable.
• Familiarity with Saudi Aramco Desktop Standards and procedures/practices is beneficial.
• Previous exposure to construction and commissioning phases is beneficial but not mandatory.

Required Skills

• Proficiency in organizing and controlling typical project deliverables.
• Expertise in managing filing systems.
• Strong understanding of document flow procedures.
• Comprehensive knowledge of MS Packages, with particular proficiency in Microsoft Word and Microsoft Excel.

Work Location and Details

This is a full-time position based in Al Khafji, Eastern Province, Saudi Arabia. The required experience for this role is between 5 to 10 years.