Administrative Assistant Inclusive Hiring Program

About the Role

Saudi Diesel Equipment Company (SDEC), a leading equipment distributor and industrial equipment solution provider, is seeking an Administrative Assistant for its Inclusive Hiring Program. This full-time position is based in Al Khobar, Eastern region, and is designed to provide essential clerical, organizational, and operational support to ensure smooth daily office activities. The role is tailored to accommodate candidates with disabilities, reflecting SDEC's commitment to diversity, equity, and inclusion.

Key Responsibilities

• Prepare, format, and review letters, reports, memos, and routine business documentation with high accuracy.
• Maintain and update electronic filing systems, databases, and digital records, ensuring strict confidentiality.
• Screen incoming calls, route emails, distribute incoming mail, and handle general inquiries professionally.
• Assist in scheduling meetings, reserving conference rooms, and sending calendar invites for internal and external stakeholders.
• Welcome visitors, coordinate security passes, and provide basic guidance upon arrival.
• Monitor office stationery and supply levels; place replenishment orders as needed.
• Support the planning and execution of internal workshops, team events, and training sessions.

Work Relationships

The Administrative Assistant will engage in frequent collaboration with department managers, administrative peers, HR, IT support, and internal cross-functional teams. External interactions will include professional engagement with vendors, office suppliers, visitors, and external clients/service providers.

Qualifications and Experience

• 0-1 year of experience working as an Administrative Assistant.
• Ability to streamline administrative workflows and maintain accurate records.
• Strong communication skills to support team communication and handle inquiries.

Health, Safety & Environment (HSE) Responsibilities

• Adhere to all company Quality, Health, Safety, and Environmental (QHSE) policies, procedures, and legal requirements.
• Promptly identify and report unsafe conditions, incidents, and near misses to the appropriate supervisor or QHSE team.
• Properly use, maintain, and store personal protective equipment (PPE) and safety tools as required by the job.
• Attend and actively participate in mandatory Safety inductions, HSE trainings, safety meetings, emergency drills, and root cause investigations.
• Follow established emergency response procedures, including evacuation plans, fire response, and first aid if trained.
• Follow protocols to minimize environmental impact, including proper waste disposal and reporting spills or leaks.
• Provide suggestions to enhance Quality, Health, Safety, and Environmental procedures and take responsibility and initiatives for continual improvement.

Workplace Accessibility

SDEC is committed to providing an accessible interview process and an inclusive work environment. Reasonable workplace accommodations, such as flexible working arrangements, ergonomic setups, screen-reading software, accessible facilities, or modified duty schedules, will be arranged based on individual candidate needs.