Administration Assistant📣 Job Ad

About Zahid Tractor and the Role

Zahid Tractor is seeking a dedicated Administration Assistant to join its team in Jeddah. This full-time position is crucial for maintaining efficient administrative operations and robust document control within the organization.

Role Overview

The Administration Assistant provides essential administrative and document control support. This involves organizing, registering, filing, tracking, and retrieving various business documents, correspondence, reports, and records. A key aspect of this role is ensuring accuracy, confidentiality, proper version control, and timely coordination with both internal and external stakeholders.

Key Responsibilities

• Maintain organized electronic and physical filing systems for controlled documents, official correspondence, reports, forms, approvals, and departmental records.
• Receive, register, scan, upload, distribute, and archive documents in accordance with company procedures and document control requirements.
• Track document revisions, approvals, transmittals, and follow-ups to ensure users have access to the latest approved versions.
• Support with meeting preparation, minute-taking, presentations, report generation, calendar management, travel coordination, and administrative follow-up actions.
• Coordinate with various departments to collect required documents, obtain signatures, route approvals, and ensure the timely completion of administrative requests.
• Maintain the confidentiality of sensitive business, employee, customer, and management documents.
• Prepare document logs, trackers, status updates, and simple reports to support audit readiness and management review processes.

Required Experience

Candidates should possess 2 to 5 years of relevant experience in an administrative support or document control role.

Work Location and Type

This is a full-time position based in Jeddah.

Application Process

Interested candidates are invited to submit their application for consideration.