Tender & Qualification Specialist

Overview of the Role

eham Group is seeking a highly experienced Tender & Qualification Specialist to join its Business Development team in Makkah, Saudi Arabia. This full-time role requires over 10 years of experience and focuses on tender management, vendor registration, prequalification, and client relationship management within the Facility Services, Corporate/Business, and Industrial sectors. The successful candidate will be instrumental in expanding eham’s market presence and securing strategic client approvals.

Key Responsibilities

• Lead the full Vendor Registration, Prequalification, and Approval process with clients until eham is officially approved.
• Identify and monitor new tenders, RFQs, RFPs, and business opportunities via client portals and procurement platforms.
• Manage registrations and opportunities through platforms such as SAP Ariba, Oracle, and other client procurement systems.
• Maintain and expand the company’s target client and vendor-registration database.
• Review tender requirements and coordinate internally to ensure complete and compliant submissions.
• Prepare technical and commercial tender documentation, prequalification packages, capability statements, project references, company profiles, and formatted CVs.
• Coordinate the tendering process with relevant internal departments and bidding teams.
• Liaise directly with clients for tender clarifications, additional requirements, and qualification updates.
• Follow up on submitted proposals, quotations, and tenders through client portals and direct communication.
• Prepare daily and periodic reports covering new opportunities, qualification status, active tenders, submissions, and outcomes.
• Arrange and support meetings with potential and strategic clients.
• Develop and maintain strong professional relationships with clients, procurement teams, and key stakeholders.
• Maintain accurate records of awarded, lost, pending, and upcoming opportunities.
• Support Business Development leadership in converting qualified accounts into sustainable business opportunities.

Required Qualifications and Experience

• Proven experience of 10+ years within the Facility Services, Industrial, and Corporate/Business sectors.
• Strong hands-on experience in Tendering, Prequalification, Vendor Registration, Business Development, and Client Relationship Management.
• Demonstrated ability to successfully complete client qualification and vendor approval processes.
• Strong knowledge of corporate procurement procedures and electronic tendering platforms.
• Experience dealing with major corporations, industrial organizations, procurement departments, and key accounts.

Skills and Attributes

• Excellent organizational skills with the ability to manage multiple tenders and deadlines simultaneously.
• Strong English communication, business correspondence, reporting, and proposal-writing skills.

Location and Work Type

This is a full-time position based in Makkah, with responsibilities extending to Jeddah. The role involves direct engagement with clients and internal teams to drive business growth.