Senior Document Controller % (M/F)📣 Job Ad

About ARX | Smart Minds

ARX is a global network of specialists in engineering, design, and architecture, offering 360-degree consulting, project management, and technical services. Our expertise covers diverse sectors including airports, bridges, buildings, infrastructure, digital innovation, and water/wastewater treatment. With offices across Europe, North and South America, Asia, Africa, and Oceania, ARX combines global expertise with local know-how, employing a "glocal" approach to meet community needs while incorporating international best practices. ARX is expanding its presence in the Middle East, with offices in the UAE and Kingdom of Saudi Arabia, reinforcing its commitment to innovation and engineering excellence in the GCC market.

The Opportunity: Senior Document Controller

ARX is seeking a Senior Document Controller for its office in Medina, Kingdom of Saudi Arabia. This full-time role requires an individual with strong experience in establishing, administering, and maintaining comprehensive document-control and correspondence-management systems. The successful candidate will take ownership of the complete document archive, manage information flow, and provide essential document-management support to engineering and project teams for large-scale programmes.

Key Responsibilities

• Establish, maintain, and administer the project document-control system, correspondence workflow, filing structure, and document archive.
• Receive, register, classify, distribute, file, and track incoming and outgoing documents, correspondence, drawings, reports, submittals, RFIs, transmittals, and technical records.
• Maintain accurate document registers, correspondence logs, transmittal logs, drawing registers, submittal registers, revision records, and distribution matrices.
• Control document numbering, revision status, metadata, naming conventions, suitability codes, review status, superseded records, and archive integrity.
• Manage document workflows in ACONEX, SharePoint, ACC, or other EDMS/CDE platforms, ensuring documents reach the correct reviewers and approvers on time.
• Monitor overdue workflows, pending responses, missing attachments, incorrect document coding, distribution gaps, and correspondence requiring follow-up.
• Support the Engineering Manager and multidisciplinary engineering team by retrieving records, preparing document status reports, and maintaining traceable audit trails.
• Check documents for completeness, correct references, revision accuracy, transmittal consistency, and compliance with project document-control procedures before issue.
• Coordinate with client representatives, consultants, contractors, subcontractors, internal teams, and document-control counterparts to maintain efficient information flow.
• Support handover, close-out, archiving, as-built records, final documentation packages, and lessons learned related to document management.

Required Experience and Qualifications

• A minimum of 10 years of experience in document control.
• Demonstrated experience in establishing, administering, and maintaining document-control and correspondence-management systems.
• Proven experience with large engineering, construction, hospitality, mixed-use, infrastructure, or development programmes.
• Ability to manage incoming and outgoing correspondence, control registers and workflows, and ensure information is correctly recorded and distributed.
• Capability to provide reliable document-management support to engineering and project teams.

Work Environment

This is a full-time position based at ARX's office in Medina, Kingdom of Saudi Arabia. The role involves working within a dynamic global network, contributing to innovative projects that aim to transform communities.

Application Information

ARX values individuals who can enrich its team and contribute to a sustainable future. We welcome professionals who are ready to apply their expertise and determination to solve tomorrow's challenges.