Virtual Executive Assistant📣 Job Ad

About the Role

Recruiterlyix is seeking a Virtual Executive Assistant to provide high-level administrative support to executives and leadership teams. This is a full-time position based in Medina, Al Madinah, suitable for candidates with 0-1 years of relevant experience.

Role Purpose

The primary purpose of this role is to manage schedules, coordinate communications, organize meetings, and ensure daily operations run smoothly and efficiently. The Virtual Executive Assistant plays a key part in maintaining organizational structure, improving productivity, and supporting important business decisions for the leadership team and the organization.

Key Responsibilities

• Manage executive calendars, including scheduling meetings, appointments, and reminders.
• Handle incoming emails and communications, prioritizing and responding as appropriate.
• Maintain clear and professional communication on behalf of executives and coordinate internal and external correspondence.
• Track tasks, deadlines, and priorities to ensure timely completion, and follow up on action items from meetings.
• Assist in managing day-to-day administrative workflows, ensuring all activities are properly documented and tracked.
• Coordinate meeting logistics, including agendas, materials, and virtual setup, and take notes during meetings to distribute summaries.
• Arrange travel plans, accommodations, and itineraries when required, ensuring alignment with executive priorities.
• Prepare, format, and organize documents, reports, and presentations, maintaining organized digital files and records.
• Assist with data entry and information management tasks, ensuring documentation is accurate and easily accessible.

Qualifications and Experience

• Previous administrative, executive assistant, or coordination experience is preferred (0-1 years).
• Demonstrated high level of discretion and professionalism when handling sensitive information.
• Self-motivated with the ability to work independently in a remote environment.
• Adaptable and responsive to changing priorities.

Work Environment

This is a full-time virtual role, requiring the ability to work effectively and independently in a remote setting. The position supports executives and leadership teams across various time zones as needed.

Application Process

Interested candidates are invited to submit their application for this Virtual Executive Assistant position.