Document Controller

About Jacobs

Jacobs is an organization focused on addressing global challenges across various sectors, including urban development, environmental resilience, and scientific discovery. The company works to translate conceptual ideas into tangible solutions that contribute to global progress.

Role Overview: Document Controller

Jacobs is seeking a Document Controller to support the NEOM Trojena project in Neom, Al Jawf. This full-time role is essential for managing project documentation, ensuring compliance, and facilitating information flow among multidisciplinary teams, consultants, contractors, and stakeholders. The Document Controller will manage project documentation throughout its lifecycle, ensuring accuracy, traceability, and adherence to established document control procedures and quality standards. This position involves close collaboration with project teams to maintain document integrity within the Electronic Document Management System (EDMS).

Key Responsibilities

• Manage incoming and outgoing project documentation, correspondence, RFIs, and technical submissions.
• Maintain accurate document registers, distribution matrices, and tracking systems within the EDMS.
• Ensure document quality, compliance, revision control, and adherence to project procedures.
• Coordinate with consultants, contractors, and internal stakeholders to facilitate timely document reviews and approvals.
• Support document audits and contribute to continuous improvement of document control processes.
• Generate regular document control reports and monitor key project performance metrics.
• Assist project teams with EDMS usage, document retrieval, and document control best practices.
• Maintain organized electronic and physical archives to ensure efficient document retrieval and record retention.
• Provide support and guidance to project teams on document management requirements and procedures.

Qualifications and Experience

• Bachelor's degree in Business Administration, Project Management, Information Management, or a related discipline.
• Minimum of 5 to 10 years of experience in Document Control, preferably on large-scale infrastructure, construction, or engineering projects.
• Strong knowledge of document control processes, quality procedures, and records management.
• Experience working with Electronic Document Management Systems (EDMS).
• Proficiency in Microsoft Office applications, particularly Excel.

Required Skills

• Excellent organizational skills.
• Strong communication and stakeholder management skills.
• Ability to manage multiple priorities and work effectively in a fast-paced project environment.

Application Information

This full-time position offers a competitive salary, which will be disclosed during the recruitment process. Candidates meeting the specified requirements are encouraged to apply.