Board Committee Secretary & Governance Specialist.📣 Job Ad

About Albawani

Established in 1991, Albawani is a leading construction and contracting company in Saudi Arabia. The company has evolved into a major diversified group, with operations spanning construction, infrastructure, engineering, water and power, and industrial services. Headquartered in Riyadh, Albawani is recognized for delivering large-scale commercial, healthcare, educational, and government projects across the Kingdom, upholding a strong commitment to quality, safety, and innovation. Albawani holds several international ISO certifications and a Class-1 contractor ranking in Saudi Arabia.

The Role: Board Committee Secretary & Governance Specialist

Albawani is seeking a Board Committee Secretary & Governance Specialist to join its team in Riyadh, Saudi Arabia. This full-time role is crucial for providing comprehensive administrative and logistical support to the Board of Directors, its Committees, and the Group Executive Management team. The specialist will ensure the smooth and efficient functioning of the governance framework, enabling the Board to focus on high-level strategic decision-making and oversight, and promoting effective corporate governance and compliance across the Albawani group.

Key Responsibilities

• Act as the main point of contact and liaison to the Board of Directors, providing comprehensive administrative support.
• Manage the logistics of Board and committee meetings, including scheduling, developing agendas, compiling and distributing meeting materials, and taking and distributing meeting minutes.
• Ensure timely and accurate distribution of Board and committee meeting materials to members.
• Coordinate with internal and external stakeholders to gather and prepare information for Board and committee meetings.
• Manage the Board and committee meeting calendar and schedule, including any changes or special meetings.
• Maintain comprehensive records of Board and committee meetings, including attendance, decisions, and action items.
• Implement the onboarding program for new Board members, including orientation, introductions, and training on governance practices.
• Coordinate and facilitate ongoing educational sessions and training for Board members on relevant governance topics, trends, and best practices.
• Serve as a primary point of contact for Board members, addressing inquiries and providing support as needed.
• Maintain a Board member information repository, including biographies, expertise, and committee assignments.
• Assist in the development and implementation of governance policies, procedures, and best practices across the Albawani group.
• Monitor compliance with regulatory standards, the Articles of Association, and the Board's Terms of Reference.
• Maintain comprehensive and organized records of the organization's governance-related documents, including policies, charters, and other governance materials.
• Ensure the proper archiving and retention of Board and committee meeting minutes, resolutions, and other governance-related records.
• Support the development and updating of governance-related policies, procedures, and frameworks.
• Assist with the preparation of governance-related reports and presentations for leadership and other stakeholders.

Qualifications and Experience

• A minimum of 5 to 10 years of extensive experience in a board, corporate secretarial, or governance support role.
• Strong understanding of corporate governance principles, frameworks, and leading practices.

Required Skills and Competencies

• Excellent organizational, administrative, and project management skills.
• Proficiency in managing the logistics of Board and committee meetings.
• Effective communication and interpersonal skills, with the ability to collaborate with diverse stakeholders.
• Attention to detail and a commitment to accuracy and confidentiality.
• Proficiency in using governance-related software and tools (*, board management platforms, document management systems).
• Ability to utilize collaboration and communication platforms (*, video conferencing, secure document sharing).
• Strong skills in office productivity software (*, Microsoft Office, Google Workspace).

Work Location

This is a full-time position based in Riyadh, Saudi Arabia.