Document Controller📣 Job Ad

About the Role

HanmiGlobal MENA is seeking a dedicated and detail-oriented Document Controller to join our team in Riyadh, Saudi Arabia. This full-time position is crucial for supporting robust document control functions across our diverse projects, ensuring all project documentation is managed with precision and efficiency.

Role Purpose and Contribution

The Document Controller will be responsible for maintaining accurate and organized project documentation from inception to archiving. This involves ensuring documents are properly received, registered, distributed, stored, and archived in strict accordance with both company and client requirements. The role requires close coordination with project teams, consultants, contractors, and other stakeholders to facilitate a seamless flow of project documentation.

Core Responsibilities

• Maintain and update project document registers, logs, and tracking systems.
• Receive, review, register, and distribute project documents according to established procedures.
• Ensure all documents are properly filed, version-controlled, and readily accessible.
• Track document revisions, approvals, submissions, and outstanding actions.
• Coordinate with project teams, consultants, contractors, and other stakeholders regarding document submissions and requirements.
• Ensure timely distribution of documents to relevant parties.
• Maintain electronic and hard-copy filing systems and ensure proper document archiving.
• Support the preparation of document control reports and status updates.
• Ensure compliance with company and client document control procedures and requirements.
• Assist project teams during audits and inspections by providing required documentation.
• Follow up on missing, overdue, or incorrectly submitted documents and coordinate with relevant parties for resolution.
• Perform other document control and administrative duties as required by the project team.

Qualifications and Experience

• Bachelor's degree in Business Administration, Engineering, Information Management, or a related discipline.
• 3-7 years of relevant experience in document control, preferably within construction, engineering, infrastructure, or consultancy projects.

Required Skills and Attributes

• Proficiency in document management systems such as Aconex, SharePoint, or equivalent platforms.
• Good understanding of document control procedures, document registers, revision control, and document distribution.
• Strong organizational skills with excellent attention to detail and accuracy.
• Good communication and interpersonal skills, with the ability to coordinate effectively with project teams and various stakeholders.
• Ability to manage multiple documents, submissions, and deadlines in a fast-paced project environment.
• Familiarity with PMC, PMO, construction, or consultancy environments is considered an advantage.

Work Environment

This is a full-time position based in Riyadh, Saudi Arabia, requiring active participation within project teams to ensure seamless document management across all phases of project execution.