Document Controller📣 Job Ad

About the Role

Dar Al Riyadh Consultants is seeking a dedicated Document Controller to join their team in Medina. This full-time position is designed for professionals with 0-1 years of experience who are ready to manage comprehensive document control processes for significant projects.

Role Overview

The Document Controller will be responsible for implementing and maintaining robust document control procedures and workflows. This role is crucial for ensuring the accurate registration, tracking, and distribution of all project-related documentation, supporting efficient project execution and compliance.

Key Responsibilities

• Implement and maintain PMC document-control procedures and workflows.
• Register, track, and distribute incoming and outgoing correspondence.
• Manage project drawings, RFIs, submittals, reports, specifications, instructions, and technical documents.
• Maintain document revision, status, numbering, and distribution controls.
• Maintain correspondence, drawing, submission, and document registers.
• Control document workflows between the Client, PMC, CSC, and Contractor.
• Track document reviews, approvals, comments, and outstanding responses.
• Monitor overdue submissions, reviews, and responses and follow up with responsible parties.
• Maintain structured document numbering, filing, and electronic archiving systems.
• Prepare document-control status reports and dashboards for PMC management.
• Maintain accurate project records and ensure full document traceability.
• Support timely retrieval of contractual, technical, and project records.
• Control and maintain as-built drawings and documentation.
• Coordinate O&M manuals, testing records, inspection records, and completion documentation.
• Compile and maintain project handover dossiers.
• Support final project archiving and document-control close-out activities.

Qualifications and Experience

• 7-10 years of experience in document control.
• An engineering degree is not required for this position.
• Previous experience with a PMC, engineering consultancy, or construction supervision consultancy is preferred.
• Experience on major infrastructure or large-scale development projects is preferred.
• Ability to manage multiple document workflows and priorities under tight project deadlines.
• Saudi Arabia/GCC project experience is strongly preferred.

Work Environment

This full-time role is based in Medina, Saudi Arabia, within a professional consultancy setting. The Document Controller will operate in a dynamic project environment, collaborating with various stakeholders to ensure efficient document management across all project phases.

Application Process

Qualified candidates are invited to submit their applications for this Document Controller position. We look forward to reviewing your qualifications.