Document Controller📣 Job Ad

About AECOM

AECOM is a global infrastructure consulting firm dedicated to delivering a better world through various projects, from improving commutes to transforming skylines. As a trusted partner, AECOM collaborates with clients to address complex challenges and build lasting legacies for future generations. With over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers, and other professionals worldwide, the company focuses on creating positive and tangible impacts.

The Role of Document Controller

AECOM is seeking a Document Controller to join its team in Jeddah, Makkah, Saudi Arabia. This full-time position is crucial for maintaining efficient document management processes across assigned projects, ensuring accuracy, accessibility, and compliance with established protocols.

Key Responsibilities

• Maintain an established data distribution system and schedule for assigned projects based on client, project, and supplier requirements.
• Revise systems or schedules as needed to ensure timely approvals and distribution of documents.
• Ensure changes to documents are completed promptly to meet set deadlines.
• Coordinate with other parties to ensure document edits are made, reviewed, and proofed according to project specifications.
• Track and maintain comprehensive records of all documents throughout their lifecycle.
• Follow standardized procedures while exercising discretion as needed to complete project objectives.
• Maintain and update the document tracking and production system to ensure accuracy and accessibility.
• Prepare and maintain a centralized document control system for all forms of documentation, including drawings, specifications, and correspondence.
• Produce and distribute copies of drawings and documents for production teams and company employees.
• Verify that all completed documents have been signed off by appropriate personnel before distribution.
• Distribute copies of documents to designated personnel in accordance with established protocols.
• Implement and adhere to company quality assurance program procedures and documentation standards.
• Manage document version control and revision history to ensure the most current versions are in use across all departments.
• Maintain document archival and retention procedures in compliance with company policy and regulatory requirements.
• Provide support and guidance to team members regarding document control procedures and system usage.

Required Experience and Qualifications

Candidates for this Document Controller position should possess 2-5 years of relevant experience in document control or a similar administrative role. A strong understanding of document management principles and systems is essential for success in this role.

Working at AECOM

Joining AECOM means becoming part of a global team that supports professional growth and career ambitions. Employees contribute to groundbreaking projects both locally and on a global scale, utilizing cutting-edge technology and a network of experts. AECOM offers training and development programs designed to expand technical expertise and leadership skills. The company fosters a welcoming workplace built on respect, collaboration, and community. As an Equal Opportunity Employer, AECOM is committed to supporting employee potential.

Important Information for Applicants

AECOM is committed to maintaining a secure and trustworthy recruitment process. All newly hired employees are required to attend an in-person Day 1 onboarding at an AECOM office location as a condition of employment. All application information will be kept confidential according to Equal Employment Opportunity (EEO) guidelines.