Office Administrator📣 Job Ad

About Eaton

Eaton is a global leader dedicated to equality and inclusivity, delivering cutting-edge, energy-efficient solutions that make a tangible impact on the world. We empower our customers to manage electrical, hydraulic, and mechanical energy more effectively, safely, and sustainably. At Eaton, we are committed to enhancing quality of life and protecting the environment through innovative energy management technologies and services. We are seeking an Office Administrator to join our team in Riyadh, Saudi Arabia.

The Office Administrator Role

The Office Administrator is responsible for ensuring the efficient day-to-day operation of the office and facility. This role involves maintaining administrative records, supporting site compliance requirements, coordinating office services, and assisting with employee and visitor services. The Administrator plays a key part in fostering a safe, organized, and productive working environment while ensuring compliance with company policies and local regulatory requirements.

Key Responsibilities

• Maintain office facilities, ensuring cleanliness, hygiene, safety, and implementation of 5S workplace standards.
• Coordinate facility maintenance activities and report any issues requiring corrective actions.
• Manage office supplies and consumables, including stationery, pantry items, tea, coffee, and other office necessities.
• Monitor office entrance activities and maintain orderly access and movement within the facility.
• Manage and process utility-related expenses, including telecommunications, electricity, water, and other site-related bills.
• Coordinate with vendors and service providers to ensure timely delivery of services and supplies.
• Maintain all required governmental documents and certifications, including Commercial Registration (CR), investment licenses, municipal permits, and other regulatory requirements.
• Ensure company records remain current and compliant with applicable regulations.
• Manage employee access cards and monitor compliance with company security requirements.
• Support security operations, including visitor management and issuance of visitor access cards.
• Maintain records related to office access and security activities.
• Coordinate travel arrangements, transportation, accommodation, and other logistical support for visitors when required.
• Support employee engagement initiatives and office events.
• Ensure successful planning and execution of internal events and activities.
• Perform other administrative and documentation-related tasks as required.

Experience and Work Type

Candidates for this full-time position are expected to have 5 to 10 years of experience in office administration or a directly related field. This experience should demonstrate a proven ability to manage diverse administrative functions and maintain efficient office operations.

Location and Environment

This role is based in our Riyadh, Saudi Arabia office. The Office Administrator will contribute to a professional and organized work environment, supporting the daily operations and ensuring a smooth workflow for all office activities.

Commitment to Inclusion

Eaton is committed to fostering a workplace where everyone is valued and belongs. We invite qualified candidates who are dedicated to maintaining high standards of administrative excellence to apply for this opportunity.