Project Manager

About the Role

Tahaluf is seeking a Project Manager to join their team in Riyadh, Saudi Arabia. This full-time role involves leading the delivery teams for Portfolio 2, focusing on developing detailed project plans and timelines. The Project Manager will be responsible for breaking down events into key phases, identifying major deliverables, and creating comprehensive project schedules.

Key Responsibilities

• Coordinate with all stakeholders, define project scope, set expectations, and establish deadlines for each milestone.
• Act as the primary liaison between internal and external stakeholders, including event sponsors, exhibitors, clients, vendors, and internal teams (marketing, operations, technical).
• Oversee the planning and execution of event features such as workshops, deals hubs, competitions, activations, and closed-door roundtable conferences, ensuring alignment with event goals.
• Identify potential risks (*, venue issues, technical failures, supplier delays), develop contingency plans, and maintain risk logs to ensure smooth event delivery.
• Coordinate efforts across various functional teams (marketing, logistics, technical, legal) to align tasks and timelines, ensuring seamless execution.
• Secure and manage venues, suppliers, and vendors, including contract negotiation and ensuring timely delivery of goods and services.
• Establish regular meetings, status reports, and communication plans to keep all parties informed about progress, risks, and changes.
• Conduct post-event reviews to assess success metrics, gather feedback, and prepare final reports summarizing achievements and lessons learned.

Stakeholder and Feature Management

This role involves ensuring all stakeholders understand their roles, requirements, and timelines, fostering clear communication and alignment. The Project Manager will manage expectations and address concerns to maintain strong relationships and ensure smooth collaboration. Additionally, the role requires managing event features from concept to delivery, collaborating with operations and suppliers to enhance the attendee experience.

Risk and Team Coordination

The Project Manager will continuously monitor risks throughout the project lifecycle and adapt plans as needed. This position acts as a central hub for coordinating efforts across various functional teams, aligning tasks and timelines to avoid bottlenecks and ensure all teams work toward common goals. A broader view of the event flow will be maintained to ensure seamless execution and integration of all components.

Venue, Vendor, and Communication

Building and maintaining strong relationships with third-party providers such as audio-visual companies, caterers, and transportation services is a key aspect of this role, ensuring all deliverables meet quality standards. The Project Manager will act as the primary point of contact for resolving issues during the project lifecycle and provide clear, concise updates to stakeholders, ensuring transparency and accountability.

Qualifications and Experience

• 5-10 years of experience in project management, preferably within event delivery or a related field.
• Demonstrated ability to develop detailed project plans and manage timelines effectively.
• Proven experience in stakeholder, feature, risk, and vendor management.
• Strong communication and reporting skills.