Reception Administrative Assistant

About CAMCO and the Role

CAMCO - Capital Metro Company is seeking a Reception Administrative Assistant to support the daily operations of its office in Riyadh, Saudi Arabia. This full-time position involves a range of administrative tasks, assisting the Administration and Logistic Manager and other staff, maintaining office systems, and ensuring efficient office functioning. CAMCO welcomes applications from qualified persons with disabilities and will consider reasonable accommodations to enable employees to perform the essential duties of the position, including suitable workplace adjustments, accessible work arrangements, assistive technologies, and alternative methods of performing tasks, subject to operational requirements, applicable safety standards, and relevant regulations.

Key Responsibilities

• Assist the Administration and Logistic Manager in implementing and maintaining office systems and procedures.
• Help coordinate and manage office activities and operations to secure efficiency.
• Provide general support to the Administration and Logistic Manager as needed.
• Assist in the preparation of regularly scheduled reports and documentation.
• Maintain electronic and hard copy filing systems, ensuring information is organized and easily accessible.
• Receive and direct visitors and clients.
• Handle requests for information and data from colleagues and Directors.
• Monitor and maintain office supplies & stations inventory, placing orders when necessary.
• Ensure office equipment is properly maintained and serviced.
• Assist in the management of staff schedules, appointments, and meetings.
• Assist with travel arrangements for staff as required.
• Provide support for mailing, shipping, and receiving logistics.

Transportation Support

• Assist in scheduling and coordinating drivers for staff transportation.
• Help with route planning and optimization for staff pick-up and drop-off services.
• Maintain records of vehicle usage, maintenance schedules, and driver details.
• Provide administrative support in managing transportation-related documentation, such as vehicle insurance, registrations, and driver licenses.
• Communicate with drivers to relay information or changes in schedules and routes.
• Assist in resolving any transportation-related issues that arise.

Experience Required

Candidates should possess 2-5 years of relevant experience in an administrative or reception role.

Work Location

This position is based in Riyadh, Saudi Arabia.