Sales Assistant

About the Role

Servier is seeking a Sales Assistant to join their team in Riyadh. This full-time role provides essential administrative and logistical support to the sales team, ensuring efficient operations and the smooth execution of sales activities. The position involves managing promotional materials, coordinating travel, handling communications, and assisting with various administrative tasks to support the sales function.

Key Responsibilities

• Update sales sheets daily, monthly, and quarterly.
• Enter data into Logix, including 18-month forecasts and semester budgets.
• Monitor data in Power BI and the BEX tool.
• Provide support for additional reports requested by the National Sales Manager (NSM) and Regional Sales Manager (RSM).
• Provide weekly agent stock reports to the NSM/RSM.
• Arrange and review monthly team business-related expenses and update them on Solaris.
• Create and follow up on purchase requests.
• Request and follow up with local agents for internal and external payments.
• Support the sales team and RSMs with HCP Engagement Processes and GCTS implementation.
• Track and initiate necessary processes, including budget utilization, contract approvals, and event reporting.
• Create tracking sheets and activity reports for the team, covering RTMs and national meetings, including activity analysis and budget utilization.
• Receive and distribute promotional materials to team members, ensuring timely delivery.
• Monitor promotional material stock and destructions, reporting to the concerned department.
• Arrange all logistics for the sales team's business trips, including travel, accommodation, and transportation.
• Coordinate local and international healthcare professional (HCP) travel logistics with the Dubai head office.
• Book and arrange all planned and approved meetings for the sales team, ensuring venue, equipment, and attendee communication are in place.
• Follow up on all team request approvals with the head office, keeping the NSM and RSM informed.
• Maintain regular communication with other department assistants to provide required data and updates.
• Act as a liaison between the sales team and other departments.
• Prepare compliance-approved documents such as HCP/HCO request forms, car allowance forms, attendance sheets, and company belongings handover acknowledgment forms.
• Requisition office supplies, monitor inventory, and place orders as needed for the sales team.
• Manage incoming and outgoing calls and emails, ensuring prompt and professional responses.
• Handle correspondence and distribute information to relevant team members.

Qualifications and Experience

• 2-5 years of relevant experience in an administrative or sales support role.
• Proficiency in data entry and experience with tools like Logix, Power BI, and BEX.
• Strong organizational and logistical coordination skills.
• Excellent communication and interpersonal abilities.
• Ability to manage multiple tasks and prioritize effectively.
• Attention to detail in document preparation and expense management.

Work Type and Location

This is a full-time position based in Riyadh, Saudi Arabia. The role requires close collaboration with the sales team and other internal departments.