Senior Document Controller📣 Job Ad

About the Role

Al Bawani Construction Company is seeking a Senior Document Controller to join their team in Riyadh, Saudi Arabia. This full-time role is responsible for developing, directing, managing, and monitoring the project’s document control system functions and procedures. The Senior Document Controller ensures the implementation of efficient workflows and high-quality document management across the organization, playing a critical role in maintaining compliance, accuracy, and accessibility of project documents.

Key Responsibilities

• Set up and administer the Document Control system, including procedures, processes, templates, and applications.
• Oversee the setup and maintenance of project filing systems and document templates.
• Manage file backups and tracking systems to ensure document accessibility and security.
• Ensure compliance with company and client document control requirements.
• Check documents for accuracy, completeness, and compliance with project requirements.
• Oversee the quality and safety of documents, preparing them for audits.
• Perform registration, dispatch, filing, and archiving formal documents in the company and client’s EDMS.
• Track and expedite construction execution documents, quality records, and client comments.
• Coordinate with internal teams, suppliers, and clients for document receipt and approval.
• Liaise with client document control staff to resolve day-to-day issues.
• Provide training and guidance to team members and stakeholders on document control processes.
• Generate weekly, monthly, and progress reports as required.
• Identify and recommend system improvements to enhance document control efficiency.
• Monitor and report on document review/approval status and overdue documentation.
• Provide leadership and guidance to junior document controllers and team members.

Qualifications and Experience

• A minimum of 5-10 years of experience in document control, preferably within the construction industry.
• Proven ability to manage multiple projects and meet tight deadlines.

Required Skills

• Strong understanding of Drawing Office/Document Control procedures.
• Excellent verbal and written communication skills.
• Ability to identify issues, make timely decisions, and develop innovative solutions.
• Ability to work effectively in multidisciplinary teams and share knowledge.

Team Leadership and Development

The role involves ensuring all staff have clear objectives, regular feedback, and development plans. The Senior Document Controller will foster a collaborative and inclusive work environment, with an emphasis on the development of talented Saudi national staff.

Application Process

Candidates who meet the above qualifications are encouraged to apply. Salary details will be discussed during the interview process.