Senior Executive Secretary📣 Job Ad

About Webook and the Role

Webook is seeking a Senior Executive Secretary to provide high-level administrative support to the Chief Executive Officer (CEO). This full-time position is based in Riyadh, Riyadh Province, and is critical in enabling the CEO to focus on strategic priorities.

Role Overview

The Senior Executive Secretary acts as a trusted liaison between the CEO and internal/external stakeholders, managing the flow of information and optimizing the CEO's time. The ideal candidate will possess a strong executive presence and exceptional judgment, thriving in a fast-paced, high-growth environment that is expanding internationally and enhancing its corporate governance structure.

Key Responsibilities

• Manage and prioritize the CEO’s complex calendar, including meetings, travel, and key deadlines.
• Screen and respond to incoming communications, ensuring timely follow-ups and appropriate delegation.
• Prepare agendas, briefing materials, and minutes for executive meetings and board interactions.
• Coordinate travel arrangements, expense reporting, and logistical support for international engagements.
• Serve as a liaison between the CEO and senior leadership team, board members, investors, clients, and partners.
• Maintain confidentiality and handle sensitive information with integrity and professionalism.
• Draft high-quality correspondence, presentations, and internal communications on behalf of the CEO.
• Anticipate needs and proactively manage the CEO’s priorities and workflow.
• Drive accountability by following up on action items, ensuring alignment across stakeholders.
• Support project management for executive-level initiatives as needed.
• Assist in preparing board materials, maintaining corporate records, and ensuring alignment with governance practices.
• Coordinate with Legal, Finance, and HR on executive-level documentation and scheduling.

Candidate Profile and Experience

• Proven experience of 5+ years supporting C-level executives, preferably within a tech or high-growth company.
• A Bachelor’s degree is preferred; equivalent work experience will be considered.

Required Skills and Competencies

• Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively under pressure.
• Strong written and verbal communication skills, demonstrating meticulous attention to detail.
• High level of discretion, professionalism, and emotional intelligence.
• Tech-savvy with proficiency in Microsoft 365, Google Workspace, and various productivity tools (*, Slack, Notion, Zoom).
• Familiarity with corporate governance, board processes, and investor communications is a strong advantage.

Application Information

We invite qualified candidates to apply for this full-time position in Riyadh.