Executive Secretary📣 Job Ad

About the Role

Jadeer Logistics is seeking an Executive Secretary to provide high-level administrative support to the CEO. This full-time position is based in Al Khobar, Eastern region, and is essential for ensuring the CEO’s schedule, priorities, and communications are managed effectively.

Role Context and Impact

This role plays a significant part in supporting Jadeer Logistics' executive leadership, contributing to strategic planning and internal coordination efforts. The Executive Secretary will operate with a high degree of discretion and professionalism, requiring a strong understanding of the company's objectives, operations, and stakeholder relationships to succeed.

Key Responsibilities

• Manage the CEO’s daily calendar, schedule meetings, and coordinate internal and external appointments with precision.
• Prepare, review, and format executive-level documents, reports, presentations, and business correspondence.
• Serve as the primary point of contact between the CEO and internal departments, clients, board members, government entities, and external stakeholders.
• Coordinate board and leadership meetings, including agenda setting, minute taking, follow-up tracking, and action item reporting.
• Monitor and manage incoming communications (email, phone calls, mail), prioritizing messages and drafting responses as appropriate.
• Handle confidential information with the highest degree of integrity and discretion.
• Arrange complex travel itineraries and logistics (visas, hotels, flights, transportation) and prepare related expense reports and reconciliations.
• Track and follow up on strategic tasks and project deadlines on behalf of the CEO.
• Support cross-functional initiatives and special assignments as directed by the CEO.
• Ensure seamless alignment with Jadeer's corporate governance protocols and executive reporting practices.
• Support the CEO in tracking the execution of strategic initiatives across all departments, facilitating timely decisions, and ensuring leadership cadence supports Jadeer Logistics' overall growth, compliance, and transformation roadmap.

Required Experience

• Candidates should possess 0-1 years of relevant experience in an administrative or executive support role.

Essential Attributes

The successful candidate will demonstrate exceptional discretion, professionalism, and a proactive approach to executive support. A strong understanding of business operations and stakeholder management is crucial for this role.

Joining Jadeer Logistics

This position offers an opportunity to contribute directly to the executive functions of Jadeer Logistics, supporting strategic objectives and operational efficiency within a dynamic environment.