Specialist Purchasing📣 Job Ad

About the Role

alfanar is seeking a Specialist, Purchasing to join its team in Riyadh. This full-time role requires 2-5 years of experience in procurement and supply chain management. The Specialist will be responsible for managing procurement processes, negotiating contracts, and fostering supplier relationships to ensure the cost-effective and timely acquisition of goods and services. A key aspect of this role involves sourcing and developing local and foreign markets to meet organizational demands.

Key Purchasing Accountabilities

The primary responsibilities of the Specialist, Purchasing include:

• Reviewing and delegating purchase requisitions to members of the procurement team.
• Monitoring and supporting procurement team members to ensure timely task fulfillment.
• Conducting market research to identify reliable sources for new, strategic, and project requirements.
• Organizing and participating in technical and commercial discussions with suppliers.
• Verifying documents and creating new vendors within the system.
• Reviewing historical data to recommend optimal sources for RFQs/tenders and obtain price proposals.
• Analyzing offers and historical data, then negotiating with suppliers to finalize commercial comparisons and recommendations.
• Processing approvals with relevant authorities and committees.
• Preparing commercial comparisons for strategic items, considering technical and commercial aspects such as specifications, quality, delivery time, technical remarks, historical details, and prices.
• Converting purchase requisitions into purchase orders, incorporating technical and commercial recommendations, and following up for approvals.
• Following up with suppliers to ensure fulfillment of issued purchase orders in accordance with organizational requirements.
• Verifying the receipt and completion of purchase orders.
• Resolving issues related to quality, quantity, and shipment errors through appropriate channels.
• Processing and coordinating payment needs, including advances, collections, and letters of credit.
• Creating, checking, and verifying Letters of Intent and contractual agreements with suppliers.
• Conducting supplier evaluations at pre-determined intervals based on established KPIs.

Reporting and Compliance

The Specialist is also responsible for maintaining accurate records and ensuring adherence to company standards:

• Preparing and archiving all necessary reports and documents.
• Publishing and circulating required reports and documentation.
• Ensuring the implementation of management systems.
• Adhering to quality, safety, and environmental policies.

Team Leadership and Operational Excellence

This role involves contributing to team development and operational efficiency:

• Training subordinates and fostering an effective team environment.
• Providing leadership, coaching, and direction to subordinates in all aspects of their work.
• Delegating assignments and ensuring fair distribution of tasks to maintain team morale and motivation.
• Performing planned activities to meet operational and development targets according to schedules.
• Utilizing resources effectively to achieve objectives within efficient cost and time parameters.
• Providing periodic reports detailing deviations and the execution of planned tasks.
• Resolving operational problems and escalating complex issues as necessary.
• Ensuring quality requirements are met to develop effective quality control and processes, including specifications for products, processes, or related activities.
• Coordinating well-defined written systems, policies, and procedures.
• Identifying and pursuing opportunities for process automation.

Required Experience and Skills

Candidates for this role should possess 2-5 years of relevant experience in purchasing or procurement. Essential skills include strong negotiation abilities, meticulous attention to detail in document verification and comparison, effective supplier relationship management, and a proactive approach to problem-solving. The ability to manage multiple tasks, work collaboratively within a team, and contribute to process improvements is also critical.

Application Information

Interested candidates are invited to apply for this full-time position in Riyadh.