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Contract TypeContract TypeFull-time
Workplace typeWorkplace typeOn-site
LocationLocationUmluj

About the Role

Fairmont Hotels and Resorts is seeking a Purchasing Manager to join the upcoming Raffles and Fairmont Red Sea project, an innovative, nature-focused resort within the Red Sea Project in Saudi Arabia. This role plays a vital part in ensuring the efficient and cost-effective procurement of goods and services, while adhering to the highest standards of quality and compliance with Raffles and Fairmont's control policies. The Purchasing Manager will be instrumental in establishing operational excellence during the pre-opening phase and beyond, supporting a resort that sets new benchmarks in sustainable development and ultra-luxury guest experiences.

Role Responsibilities

The Purchasing Manager will oversee all core purchasing functions, including receiving, delivery, storage, and inventory management. This position requires a strategic approach to sourcing, negotiation, and supplier management, to ensure optimal pricing and product quality while supporting the resort's operational and culinary objectives. This will include overseeing competitive purchasing processes, managing supplier relationships, and ensuring compliance with hotel policies and food safety standards.

  • Oversee the procurement of goods and services through competitive tenders to ensure optimal pricing and quality in line with Raffles and Fairmont's control policies.
  • Manage core purchasing functions including the receiving and delivery of supplies, maintaining organized storage facilities, and ensuring accurate filing systems for hotel inventory.
  • Supervise receiving staff and streamline shipping and receiving processes.
  • Maintain tracking systems for all transactions, including guest package sign-offs.
  • Implement best practices in inventory management, supplier relations, and operational standards to support efficient hotel operations.
  • Maintain appropriate inventory levels for all stock items and immediately notify the Purchasing Manager of any discrepancies or deviations.
  • Ensure all purchases and requisitions have the necessary approvals and comply with hotel policies and procedures.
  • Partner closely with the Executive Chef and Food & Beverage Director to align purchasing strategy with menu development, product quality standards, and operational goals.
  • Lead sourcing, negotiation, and contracting processes with food, beverage, and commodity suppliers to ensure best pricing, consistency, and value.
  • Develop and maintain supplier relationships, conduct performance reviews, and drive continuous improvement in quality, service, and delivery reliability.
  • Monitor market trends, price fluctuations, and supply risks to support cost control, forecasting, and budgeting in collaboration with Food & Beverage leadership.
  • Implement and enforce purchasing policies, inventory controls, and sustainability standards, ensuring compliance with food safety and regulatory requirements.
  • Coordinate with culinary and operations teams to support menu launches, seasonal programs, and product evaluations, including tastings and specification approvals.
  • Analyze purchasing data and KPIs to identify cost-saving opportunities, waste reduction initiatives, and supply chain efficiencies across F&B outlets.
  • Oversee product specifications and quality standards, and standardize ingredients and beverages across properties to protect brand and guest experience.
  • Secure competitive quotes and maintain supporting documentation, ensuring inventory pricing reflects current information.
  • Verify all Purchase Orders (POs) for authorization and signatures, price verification, and vendor assignment, maintaining and controlling files of all POs and related documentation, ensuring accurate system entry.
  • Perform daily reconciliation of F&B invoices and submit to the Finance department for processing, monitoring and reporting financial performance according to hotel requirements and deadlines.
  • Review banquet event orders and consult with management for special requirements.
  • Oversee and assist with the unloading, receiving, sorting, storage, securing, and distribution of goods, ensuring timely delivery and proper inventory rotation (FIFO), as well as disposal of spoiled or damaged items.
  • Manage delivery needs for hotel and residence tenants, maintaining storage areas, loading dock, and related spaces in a clean and safe condition.
  • Ensure compliance with federal, state, and local food and beverage storage laws, regulations, and codes.
  • Receive and deliver parcels to all departments and outlets, verifying records and security procedures, and maintaining temperature logs for meats.
  • Assist with month-end, quarterly, and annual inventory counts, completing monthly inventory counts and reports.
  • Interview, train, mentor, counsel, and develop Purchasing and Receiving staff, providing training on correct receiving procedures to ensure product freshness and adherence to Standard Operating Procedures (SOPs), and assist in developing LSOPs as needed.
  • Answer department telephones and respond to needs of suppliers, guests, and employees in a attentive, friendly, courteous, and service-oriented manner.
  • Prepare shipping manifests for outgoing shipments and maintain organized paperwork, ensuring proper and secure packing of customer items using packing equipment.
  • Track all price changes and keep leadership informed of unusual situations or deviations from standards.
  • Attend and contribute to meetings and training sessions to foster morale, productivity, and efficiency.
  • Report damages and discrepancies immediately.

Qualifications and Requirements

  • Minimum 6 years of progressive experience in a hotel or related field; or a 4-year college degree and at least 2 years of progressive experience; or a 2-year college degree and at least 4 years of progressive experience.
  • Proven knowledge and understanding of safe food handling and beverage management standards.
  • Previous experience in supervisory purchasing responsibilities is required.
  • Proficiency in the use of basic computer equipment and applications, including Windows, word processing, and spreadsheet programs, as approved by the company.
  • Ability to communicate effectively verbally and in writing, with all levels of employees and guests in a clear, attentive, friendly, courteous, and service-oriented manner.
  • Ability to listen, understand, and clarify concerns raised by employees and guests effectively.
  • Ability to multitask and prioritize departmental functions to meet deadlines.
  • Ability to handle issues effectively, including anticipating, preventing, identifying, and solving problems as they arise.
  • Ability to understand, evaluate, and apply complex information, data, etc. from various sources to achieve appropriate goals.
  • Ability to maintain the confidentiality of information.
  • Ability to demonstrate initiative, including anticipating guest or operational needs.
  • Perform other duties as requested by management.
  • Ability to work in a fast-paced team environment and independently with a strong work ethic.
  • Must be available for on-call for shipping and receiving.

Core Competencies

  • Purchasing
  • Competitive Tendering
  • Inventory Management
  • Supplier Relations
  • Negotiation
  • Contracting
  • Cost Control
  • Forecasting
  • Budgeting
  • Food Safety
  • Regulatory Compliance
  • Data Analysis
  • Supply Chain Management
  • Product Specification
  • Purchase Order Management
  • Invoice Reconciliation
  • Financial Reporting
  • Receiving and Warehousing
  • FIFO (First-In, First-Out)
  • Staff Training
  • Customer Service
  • Microsoft Windows
  • Word Processing
  • Spreadsheet Software
  • Project Coordination
  • Document Control
  • Teamwork
  • Problem Solving
  • Communication
  • Leadership

Work Environment and Location

This position is located in the Red Sea region of Saudi Arabia, specifically in Amalj and Tabuk. The role requires full-time employment, with on-call needs for shipping and receiving. The successful candidate is expected to possess an understanding of ultra-luxury hotel guest expectations and align with brand standards. Experience in project coordination and document scheduling during pre-opening phases is essential, with pre-opening experience being mandatory. The role demands a proactive and forward-thinking approach with a strong sense of ownership and accountability, along with impeccable personal presentation that aligns with luxury standards.

Requirements

  • For Saudis Only
  • Requires 5-10 Years experience

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