Document Control Manager

About JASARA PMC

JASARA Program Management Company (JASARA PMC) is a joint venture formed by the Public Investment Fund (PIF), Jacobs, and Saudi Aramco. The company provides program management services across the Kingdom of Saudi Arabia, supporting the delivery of giga-projects and large-scale infrastructure developments aligned with Saudi Vision 2030.

The Role of Document Control Manager

JASARA PMC is seeking a Document Control Manager to oversee the document control systems and processes for the Programme. This full-time position involves interfacing with various stakeholders within the organization to ensure a consistent approach to document management activities. The role also includes reviewing Document Plans and Procedures prepared by Consultants and Contractors.

Key Responsibilities

• Manage a team of Senior Document Controllers.
• Set up document control procedures, processes, and templates.
• Develop checklists for document submissions.
• Conduct spot audits and over-the-shoulder reviews of Project Teams to enhance compliance with Document Controls procedures.
• Implement and maintain a coordinated and consistent document filing system for the program.
• Establish a procedural framework for identifying, collecting, distributing, and filing controlled documents for the Program.
• Set up the Document Distribution Matrix and workflow templates in the Electronic Document Management System (EDMS).
• Run and administrate the Document Control System, including creating user accounts.
• Supervise difficult or sensitive phases of the program and liaise with direct reports to resolve issues.
• Monitor EDMS license usage.
• Approve weekly timesheets for the designated team.
• Assist users in capturing and locating electronic information.
• Perform additional assignments and duties as required by management.

Qualifications and Experience

• A minimum of 10 years of experience in document control management.
• Demonstrated ability to manage document control systems and processes for large-scale programs.
• Experience in leading and managing a team of document controllers.

Work Type

This is a full-time position.

Application Process

Salary for this position will be disclosed during the interview process.