Specialist Expediting

About International Maritime Industries

International Maritime Industries is seeking a Specialist, Expediting to join their team. This full-time role is essential for ensuring the timely delivery of materials and services in accordance with company policies and procedures.

Role Overview

The Specialist, Expediting is responsible for managing and expediting assigned Purchase Orders/Packages. This position focuses on securing the quality and timely delivery of materials and services to the required destination, ensuring compliance with IMI's operational standards.

Key Responsibilities

• Examine and confirm supplier acknowledgment of purchase orders, verifying the achievability of promised dates, deliverables, and FAT/Inspection activities.
• Develop and implement expediting follow-up plans tailored to the complexity of each Purchase Order.
• Determine Incoterms and Payment Milestones (LC/CAD/ABG/PBG) to facilitate the initiation of manufacturing at supplier facilities.
• Coordinate with suppliers and the Project Team to ensure timely delivery of Package dossier requirements (GAD, ITP, Production Schedule, Quality package, and Final Dossier) as specified in the Purchase Order.
• Monitor and expedite missing or returned documents/drawings from Suppliers/contractors and Engineering/Operations.
• Establish and lead weekly Expediting, OSD, and E&P meetings with internal stakeholders as required, monitoring the Return on Spends (ROS) against critical packages.
• Closely track manufacturers' production schedules (Gantt Charts) to identify delivery improvement opportunities, critical paths, early detection of delays, and mitigation plans.
• Maintain and update data in relevant systems to ensure accurate tracking of project materials progress.
• Acquire weekly or bi-weekly progress reports on materials/services.
• Monitor, control, and mitigate issues that may impact manufacturing, inspection, and delivery timelines.
• Escalate issues promptly to Supplier senior management and the IMI team, seeking alternative solutions.
• Maintain an action list from project meetings to provide updates and status of materials/services flow.
• Identify disruptions in supplier/contractor submission and delivery schedules through regular progress meetings.
• Communicate regularly with assigned suppliers to ensure the latest delivery information is updated and relayed to the project team.
• Collaborate with suppliers and the project team to create recovery plans if slippage occurs in the delivery schedule.
• Coordinate with the IMI warehouse/project team to ensure Goods Receipt Notes (GRN)/Service Entry Sheets (SES) are completed and posted in the ERP system.
• Facilitate communication between supplier/contractor and IMI finance regarding payment methods and Bank guarantees.
• Work with the logistics team to arrange shipments from suppliers.
• Adopt a proactive approach to problem-solving, addressing issues before they escalate.
• Collaborate with the Buyer, Senior Expeditor / Division Head-Expediting, PPM, and PM, adapting to changes to meet project critical material requirements.
• Manage Purchase Order volume with shorter lead times for fast-paced projects (MRO).
• Update and share the weekly Expediting Schedule with relevant stakeholders.

Qualifications and Experience

• 3-9 years of experience in an expediting or related role.

Work Type

This is a full-time position.

Application Process

Interested candidates are encouraged to apply.