Executive Secretary📣 إعلان

منذ ساعتين تقريبا

	نوع العقد	دوام كامل
	طبيعة الوظيفة	بالموقع
	الموقع	الخبر

وصف الوظيفة

About the Role

KAFAAT Recruitment is seeking a dedicated and highly organized Executive Secretary to provide comprehensive administrative support to senior management. This full-time position is based in Al Khobar, Eastern region, and is crucial for ensuring the efficient daily operations and effective communication within the organization.

Role Overview

The Executive Secretary plays a central role in facilitating the smooth functioning of senior management activities. This involves managing complex schedules, coordinating meetings, handling confidential documents, and serving as a key point of contact for internal and external stakeholders. The successful candidate will contribute to maintaining a professional and organized administrative environment.

Key Responsibilities

Manage the executive’s calendar, including appointments, meetings, and travel arrangements.
Prepare and format correspondence, reports, presentations, meeting agendas, and minutes.
Screen and manage incoming phone calls, emails, visitors, and internal requests efficiently.
Coordinate communication channels between senior management, employees, clients, and external parties.
Organize and facilitate meetings, conferences, and business events.
Maintain confidential records, contracts, and executive files with utmost discretion.
Track assigned tasks and ensure timely follow-up with relevant departments.
Handle general office administration and resolve routine operational matters.
Process expense reports, invoices, and other administrative documents accurately.
Perform additional administrative duties as assigned by senior management.

Experience Requirements

Candidates should possess 5 to 10 years of relevant experience in an executive secretarial or high-level administrative support role.

Work Setting

This is a full-time position located in Al Khobar, within the Eastern region. The role requires a consistent presence to support senior management and ensure continuous administrative coverage.