Administrative Assistant

About Cenomi Retail

Founded in 1990 as Fawaz Alhokair Fashion Retail Co., Cenomi Retail has introduced over 80 international retail and F&B brands to Saudi Arabia, including Zara, Mango, Aldo, Cinnabon, and Subway. The company operates more than 1,600 stores across 100 shopping centers in 11 countries, focusing on growth and unique brand partnerships.

The Role of Administrative Assistant – IT

Cenomi Retail is seeking an Administrative Assistant for its Information Technology department in Riyadh, Saudi Arabia. This full-time role provides administrative, procurement, vendor management, and coordination support. The position is critical for maintaining operational efficiency, compliance, and accurate record management across all IT-related administrative activities, requiring 3-5 years of relevant experience.

Key Responsibilities

• Create and maintain Purchase Requisitions (PRs) for IT-related purchases and services, organizing all procurement documentation.
• Follow up on approvals with Procurement, Finance, and other stakeholders, coordinating Purchase Order (PO) issuance and vendor confirmations.
• Act as the primary contact for IT vendors, managing communications regarding orders, payments, contracts, and service delivery.
• Resolve vendor-related issues, conduct vendor statement reconciliations, and maintain updated vendor databases.
• Verify invoices against approved purchase orders and contract terms, coordinating recording with Finance and preparing Payment Processing Requests (PPRs).
• Administer IT contracts, licenses, and service agreements, monitoring expiry dates and coordinating renewals.
• Organize and maintain IT administrative records, ensuring all procurement and vendor documentation is accurate and audit-ready.
• Prepare periodic reports on procurement activities, vendor performance, contracts, and expenses, supporting the IT management team with scheduling and correspondence.

Qualifications and Experience

• Minimum of 3–5 years of experience in administrative support, procurement coordination, vendor management, or IT administration.
• Mandatory experience working with Procurement, Finance, and Vendor Management processes.
• Strong experience in Purchase Requisition (PR) creation and procurement documentation.
• Proficiency in coordinating approvals with Procurement, Finance, Treasury, and other stakeholders.
• Knowledge of Purchase Order (PO), Goods Received Note (GRN), invoice verification, and payment processing procedures.
• Experience in vendor statement reconciliation and dispute resolution.
• Strong vendor communication and coordination skills.
• Experience in contract administration, renewals, and documentation management.
• Ability to support management reporting and audit activities.
• Demonstrated experience handling a high volume of procurement and vendor management transactions.

Work Environment

This is a full-time position based in Riyadh, Saudi Arabia, supporting the Information Technology department. The role involves close coordination with various internal departments and external vendors to ensure seamless operations.