Administrative Assistant

About the Role

Eram Talent is seeking an experienced Administrative / Executive Support Coordinator to provide comprehensive administrative and coordination support. This full-time position is based in Makkah and Jeddah and involves working closely with senior leadership and an assigned department. The role requires a highly organized, proactive, and detail-oriented individual capable of managing multiple priorities in a professional environment.

Key Responsibilities

• Provide administrative and coordination support to the department head and assigned function.
• Manage calendars, meetings, appointments, correspondence, documentation, and business travel arrangements.
• Coordinate meetings, including preparing agendas and materials, recording minutes, tracking actions, and following up on deliverables.
• Coordinate with department heads, internal teams, and stakeholders to ensure administrative and operational requirements are completed on time.
• Prepare and consolidate reports, presentations, updates, correspondence, and other documents for management.
• Track key actions, deadlines, requests, and deliverables, and follow up proactively.
• Support departmental events, workshops, visits, meetings, and other activities, including logistical arrangements.
• Provide administrative support to the Executive Office during high-priority activities and special assignments.
• Maintain accurate records and documentation while ensuring confidentiality of sensitive information.
• Support process improvement initiatives to enhance administrative efficiency and service delivery.
• Assist with special projects and cross-functional activities as assigned.

Required Qualifications and Experience

• A minimum of 2-5 years of experience in an administrative or executive support role.
• Demonstrated ability to manage calendars, meetings, and travel arrangements effectively.
• Experience in preparing reports, presentations, and other professional documents.

Skills and Attributes

• Highly organized with strong attention to detail.
• Proactive and able to anticipate needs and take initiative.
• Excellent coordination and communication skills.
• Ability to manage multiple priorities and work under pressure.
• Discretion and ability to handle confidential information with integrity.

Work Environment

This is a full-time position based in the Makkah region, specifically covering Jeddah and Makkah. The role involves working within a professional environment, providing direct support to senior leadership and departmental functions.

Application Process

Candidates who meet the above qualifications are encouraged to apply. Salary details will be discussed during the interview process.