Office Manager

About the Role

Batterjee Medical College in Abha, 'Asir, is seeking an Office Manager to support the Dean’s Office. This full-time role focuses on ensuring smooth and efficient day-to-day administrative operations, managing office coordination, documentation, schedules, communication, and administrative follow-up. The Office Manager will serve as a professional point of contact for faculty, staff, students, and external stakeholders, maintaining a high level of professionalism, accuracy, confidentiality, and service excellence.

Key Responsibilities

• Coordinate daily administrative operations for the Dean’s Office.
• Organize and maintain office files, records, correspondence, and documentation systems securely.
• Complete routine and ad-hoc administrative tasks accurately and within required timelines.
• Manage professional written and verbal communication, including emails, telephone calls, memos, and meetings.
• Communicate office updates, schedules, policies, and relevant information promptly.
• Coordinate with Academic Affairs, HR, Finance, Administration, and other departments.
• Serve as a professional point of contact for faculty, staff, students, parents, visitors, and external stakeholders, handling inquiries and ensuring appropriate follow-up.
• Prepare, review, organize, and maintain official documents and correspondence, ensuring accuracy and completeness.
• Support scheduling, filing, communication, and documentation processes using office systems and digital tools.
• Assist with departmental and College-level meetings, workshops, symposia, and other official activities.
• Maintain strict confidentiality when handling sensitive institutional and executive-level information.

Professional Conduct and Support

• Maintain a professional, courteous, and service-oriented approach in all interactions.
• Work collaboratively with faculty, staff, students, and administrative departments to support institutional objectives.
• Demonstrate strong time management and punctuality for meetings, deadlines, and official commitments.
• Uphold BMC policies, ethical standards, and confidentiality requirements.

Experience and Qualifications

Candidates should possess 2-5 years of relevant experience in office management or administrative support roles, preferably within an academic or similar professional environment. A strong understanding of office administration principles and practices is required.

Required Skills

• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• Proficiency in office software and digital tools for documentation and communication.
• Ability to prioritize tasks and meet deadlines consistently.
• High level of accuracy and attention to detail.
• Discretion and ability to maintain confidentiality.
• Service-oriented approach and professional demeanor.

Application Process

Interested candidates are invited to apply for this full-time position. Salary details will be discussed during the interview process.