Administrative Officer

Key responsibilities

• Manage day-to-day office administration, correspondence, filing, and supplies.

• Maintain organized records of contracts, purchase orders, letters, approvals, and project documents.

• Track document submissions, pending approvals, and expiry or renewal dates.

• Coordinate administrative requests between operations, tendering, procurement, finance, HR, and site teams.

• Prepare letters, meeting minutes, reports, and other routine documents.

• Support interview scheduling, employee onboarding paperwork, and attendance records.

• Follow up with the responsible team on company registrations, licenses, insurance, and other official documents.

• Maintain confidentiality of company, employee, and client information.

• Follow-up on emails with clients and prepare quotations.

Requirements

• Bachelor’s degree or diploma in Business Administration or a related field.

• At least 3 years of administrative experience, preferably in a contracting, construction, engineering, or trading company.

• Strong skills in Microsoft Office, particularly Excel, Word, and Outlook.

• Good written and spoken English; Arabic is an advantage.

• Strong organization, follow-up, and communication skills.

• Ability to handle several tasks and meet deadlines with limited supervision.

• Experience with document control or Saudi company administration is an advantage.