Department Business Support

About the Role

Aramco Stadium is seeking a Department Business Support professional to join its team in Al Khobar, Eastern region. This full-time role involves providing comprehensive executive and business management support to the Department Head and leadership team, ensuring the department operates efficiently and compliantly. The position requires a blend of high-level administrative support and strategic business management functions.

Role Context and Purpose

The Department Business Support role acts as a central point of coordination and collaboration for internal and external stakeholders. It combines executive office support, including calendar and correspondence management, with business management support in areas such as planning, governance, budgeting, and executive reporting. The primary purpose is to enable the Department Head and the department to maintain structured, compliant, and well-managed operations.

Key Responsibilities

• Provide high-level executive support to the Department Head, managing calendars, appointments, correspondence, and information requests.
• Coordinate internal and external meetings, including scheduling, logistics, agendas, and briefing materials, while recording decisions and actions.
• Support the Department Head in overall business management, offering insights and analysis on departmental matters and aiding decision-making.
• Prepare board, committee, and executive management materials, ensuring submissions meet governance standards and deadlines.
• Coordinate administrative arrangements for department employees, contractors, and consultants, and manage departmental document control and knowledge frameworks.
• Build and maintain effective working relationships with internal and external stakeholders, collaborating to align requirements and resolve issues.
• Support the development and maintenance of departmental policies, procedures, and governance frameworks, ensuring compliance and control adherence.

Qualifications and Experience

• A minimum of 5 to 10 years of relevant experience in executive support or business management roles.
• Demonstrated ability to handle sensitive information with professionalism, confidentiality, and discretion.
• Proven experience in managing calendars, coordinating meetings, and preparing executive reports.
• Strong understanding of governance standards, budgeting processes, and internal controls.

Required Skills

• Excellent organizational and time management skills.
• Strong communication and interpersonal abilities for effective stakeholder collaboration.
• Proficiency in business analysis and reporting.
• Ability to maintain departmental action trackers and planning calendars.
• Competence in document control and knowledge management.

Work Environment

This is a full-time position based in Al Khobar, Eastern region, within Aramco Stadium. The role involves working closely with the Department Head and leadership team, as well as collaborating with various internal and external stakeholders.