Administrative Support Officer

About the Role

The Islamic Development Bank is seeking an Administrative Support Officer to join the Resilience and Climate Action Department in Jeddah. This is a contract position requiring 0-1 years of experience. The role involves providing comprehensive administrative, coordination, front-office, and logistical support to ensure the smooth and timely execution of departmental operations, meetings, missions, records, and priority assignments.

Key Responsibilities

• Serve as the Department Director’s Administrative Assistant, providing administrative and coordination support to the department.
• Act as Rapporteur for departmental meetings, which includes preparing agendas, recording minutes, tracking agreed actions, and maintaining official records.
• Function as the Department Time Coordinator, supporting compliance with applicable attendance and time-management policies.
• Manage the Department Director’s Front Office operations, including monitoring departmental budget performance, coordinating mission requests, and supporting related administrative processes.
• Manage office stationery and supplies to ensure their timely availability.
• Monitor and follow up on staff missions, Back-to-Office Report (BTOR) submissions, and mission settlement processes.
• Manage logistical and administrative arrangements for visiting delegations and official guests.
• Coordinate with all Divisions on departmental matters to facilitate effective communication, information flow, and collaboration.
• Follow up on urgent and high-priority assignments from Department leadership to support timely action and resolution.
• Undertake ad-hoc assignments and special tasks as directed by the Department Director.

Qualifications and Experience

• 0-1 years of relevant experience.

Work Type

This is a contract position based in Jeddah.

Application Process

We invite qualified candidates to apply for this role to contribute to the Resilience and Climate Action Department.