Document Controller📣 Job Ad

About the Document Controller Role

Al-Qadsiah Saudi Club is seeking a Document Controller to manage and maintain the club's documentation systems. This full-time position is based in Al Khobar, Eastern Saudi Arabia. The role involves supporting various departments with document management and administrative tasks, contributing to the club's operational efficiency and its broader vision for Saudi sports.

Key Responsibilities

• Manage the receipt, registration, distribution, archiving, and retrieval of all club documents, both physical and digital.
• Maintain an organized filing system for all club documentation, including contracts, invoices, project records, and official correspondence.
• Ensure accurate version control and that documentation is up-to-date across all departments.
• Implement and monitor document control procedures and systems, utilizing both manual and electronic methods.
• Uphold the confidentiality and security of sensitive documents.
• Assist in processing invoices, expense reports, and payments within the finance department.
• Support the finance team with data entry, filing, and record-keeping of financial documents.
• Aid in the preparation of supporting documents for financial reporting cycles.
• Help monitor budgets and expenditures, and track payments to vendors and contractors.
• Coordinate with procurement for purchase order documentation and reconciliations.
• Assist with bank reconciliations and petty cash records.
• Coordinate document-related tasks with all departments to ensure smooth operations.
• Support internal and external audits by providing necessary documentation and records.
• Assist in preparing reports and presentations as required.

Qualifications and Experience

• Diploma or Bachelor’s degree in Business Administration, Finance, Accounting, or a related field.
• A minimum of 2-5 years of experience in document control or administrative roles, with exposure to finance functions.

Required Skills and Competencies

• Proficiency in MS Office Suite (Word, Excel, PowerPoint).
• Experience with document management systems and accounting software (SAP, Oracle, or similar is preferred).
• High attention to detail and strong organizational skills.
• Understanding of basic accounting principles.
• Ability to handle sensitive and confidential information with integrity.
• Strong communication and coordination abilities.
• Fluent in English; knowledge of Arabic is an advantage.

Work Environment and Location

This is a full-time position based at Al-Qadsiah Saudi Club in Al Khobar, Eastern Saudi Arabia. The role offers an opportunity to contribute to a dynamic sports organization.